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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 1, 2015 <br />TITLE: <br />AMENDMENT AGREEMENT FOR <br />INTERNET INFRASTRUCTURE AND <br />ACCESS SERVICES <br />(STRATEGIC PLAN NO. 7, 2D <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on I" Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute amendment to the Agreement <br />with Cogent Communications, Inc., for internet access services to exercise an option for the third <br />extension to the existing agreement for a term of three years in an amount not to exceed $35,000 <br />annually, subject to non - substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The City's current agreement for internet access service is expiring. Internet access is required to <br />support operations in every City agency and department with internet email, outgoing access to <br />the World Wide Web and incoming access to the City's website and other web - accessible City <br />applications. <br />The City's Information Services Division issued an RFP in 2009 seeking proposals for a <br />dedicated internet access connection with service level guarantees. The RFP was posted on the <br />City website and on other online announcement services. To receive the lower pricing and to <br />ensure a stable internet connection to support City operations, a multi -year agreement period was <br />sought. Ten proposals were received and evaluated. City staff recommended that the City enter <br />into a two year agreement with Cogent Communications, Inc. to supply the dedicated internet <br />access service with connecting "local loop" service. The service agreement with Cogent <br />contained service performance guarantees with monetary penalties for performance problems. <br />There were also provisions in the agreement allowing the City to terminate in case of <br />unsatisfactory performance. <br />The City's dependence on internet service has grown over time and there is increasing demand. <br />This is as a result of more visitors to the City website, software applications that rely on internet <br />access, higher volume of internet email, and the growing use of information gathering via the <br />internet. To accommodate existing demands as well as to prepare for continued growth, service <br />25H -1 <br />