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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 1, 2015 <br />TITLE: <br />AGREEMENT WITH DAVID EVANS & <br />ASSOCIATES, INC., FOR DESIGN OF <br />MEMORY LANE /SANTA ANA RIVER PARK <br />(PROJECT 15 -2647) <br />(STRATEGIC PLAN NO. 6, 1G) <br />ITY MANAGEf� <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2ntl Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement with David Evans & <br />Associates, Inc., subject to nonsubstantive changes approved by the City Manager and City Attorney, to <br />provide Landscape Architectural design services for the Memory Lane /Santa Ana River Park Project, for a <br />one -year period expiring August 31, 2016, with provision for two, one -year extensions exercisable by the <br />City Manager, in a total amount not to exceed $103,540 for the entire agreement term. <br />ifi76^N <br />Approval of this recommended action will enable the preparation of plans, specifications, and a cost <br />estimate (Construction Documents) for the new Memory Lane /Santa Ana River Park (Exhibit 1). Once the <br />Construction Documents are completed, bids may be obtained to procure a contractor for construction of <br />the improvements. This project is identified in the Fiscal Year 2015 -16 Capital Improvement Program. <br />On June 15, 2015, the Public Works Agency released a Request for Proposals which was posted on the <br />City's website, and shared with the Architect/Engineer Consultant Information Network and the Orange <br />County Chapter of the American Society of Landscape Architects. On July 6, 2015, nine proposals were <br />received by the submission deadline. They were evaluated and ranked by a review committee comprised <br />of personnel from various City agencies. Ranking criteria included firm and personnel experience, <br />understanding of need, relevant project experience, schedule, and references. The table below is a <br />summary of the ratings for the top three firms submitting proposals: <br />FIRM <br />RATING <br />David Evans & Associates, Inc. <br />93.7 <br />David Volz Design <br />90.0 <br />_ <br />SWA Group <br />83.0 <br />Following evaluation and ranking, the fee schedules were opened and reviewed. The proposal by David <br />Evans & Associates, Inc., contains an adequate man -hour effort to complete the required services. The <br />firm's rates are reasonable and within industry standards. Together with the total fee schedule in the <br />amount of $94,128, the proposal was found to provide the best value and is appropriate for the project. <br />Because of their ranking, project experience, and competitive fee, staff recommends that David Evans & <br />Associates, Inc., be retained to provide landscape architectural consulting services. The project scope <br />25L -1 <br />