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L RFP N U. 14 -U69 Proposal Provided to:; �1 City of Santa Ana, Public Works Agency 1. Assessment of current and projected stormwater program (including TMDLs) expenditures and revenue sources a. Estimated annual expenditures implementing the stormwater program to date b. Projected costs for full implementation of the stormwater program c. Projected financial resources gap and annual funding needs for the long term implementation of the stormwater program 2. Document the feasible funding sources and compare /contrast the inherent advantages, challenges, and /or legal restrictions 3. Develop a range of reasonable and feasible alternatives based on potential funding sources and identify a preferred alternative 4. Identify an implementation plan for the preferred alternative Based on the requested Scope of Work in the Request for Proposals (RFP), the LWA Team recommends the five (5) tasks below for the development of the Fee Study. The tasks are described in more detail in Section 2.0. Scope of Services and Schedule. 1) Kickoff Meeting: A shared understanding of the project objectives and participant roles will set the foundation for a successful project. After contract award, the LWA Team key personnel will meet with City to discuss the scope of services, schedule and implementation process. 2) Regulatory Assessment & Cost Analysis: The Team will work with the City to identify the major costs needed to implement a successful stormwater program and comply with the MS4 Permit. We will assess the stormwater and TMDL requirements, review previous stormwater and TMDL - related reports and budgets, and identify current expenditures as well as the costs for full implementation. 3) Funding Options & Recommendations: The LWA Team will perform a cost allocation of the stormwater program's compliance costs categorized by function and customer class. We will then evaluate revenue mechanisms, including balloted and non - balloted approaches, innovative fees /assessments /funding approaches, and special assessments. Thereafter, we will provide recommendations to the City. The Team will also support the City with implementing the selected funding mechanism(s) and conduct pollutant loading analysis as needed. 4) Fee Study: The City will receive a comprehensive and accurate Fee Study that consists of information developed in Tasks 2 and 3. The Report will include the evaluation of funding options, recommended funding mechanism(s), and an implementation plan. 5) Revenue Source Implementation Support (As Needed): Based on the direction received from the City, the LWA Team will assist as needed with the implementation of the selected funding mechanism(s). 6) Project Management: To ensure that the project progresses efficiently and effectively, the Team will conduct conference calls and other meetings as needed. Ms. Karen Ashby, Project Manager, will ensure that the project deliverables are accurate, thorough and well presented. Quality assurance /quality control procedures, which include an independent review, will be implemented to ensure the accuracy of the Fee Study. The Team will maintain up -to -date project files. With extensive experience in designing and managing stormwater programs that comply with complex and dynamic MS4 permit requirements, expertise in pollutant load estimating, and identification and successful implementation of revenue mechanisms, the LWA Team is uniquely positioned to present the City of Santa Ana with viable funding options to finance a full implementation of the City's stormwater program. NPDES & Environmental Programs Fee Study Page 4 RFP No. 14 -069 V 2 June 23, 2015 at 2:00 p.m. 25M-