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25M - AGMT - NPDES FEE STUDY
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25M - AGMT - NPDES FEE STUDY
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8/27/2015 6:03:01 PM
Creation date
8/27/2015 5:14:06 PM
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City Clerk
Doc Type
Agenda Packet
Agency
Public Works
Item #
25M
Date
9/1/2015
Destruction Year
2020
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L RFP N®. 14 -069 <br />Proposal Provided to: - ?;11 <br />City of Santa Ana, Public Works Agency <br />• Email: All email communication from Team members to the City's Project Manager will be <br />copied to Ms. Ashby. Any questions on the work (scope, schedule and budget) will be <br />communicated to Ms. Ashby. <br />• Conference Calls /Meetings: The LWA Team will participate in conference calls' and other <br />meetings as needed to monitor the progress of the project. Regular conference calls /meetings <br />are recommended to keep the project on schedule and to avoid inefficiencies that can <br />otherwise arise. <br />• Subcontractor Coordination: Ms. Ashby will be responsible for notifying subcontractors about <br />task schedules and budgets and communicating with subcontractors to identify challenges that <br />arise during the course of the work. However, to facilitate communication, subcontractors may <br />communicate with key individuals directly to promote their understanding of the project <br />requirements. Ms. Ashby will be copied on all email correspondence for each task. <br />Quality Control & Consistency: As Project Manager, Ms. Ashby will ensure that the project <br />deliverables are technically accurate, neat in appearance, user friendly, organized, and <br />grammatically correct. During the transmittal of the documents, the authors and reviewers of the <br />documents will be identified. Task Leads will review work products before submittal to Ms. Ashby. <br />For work products of high importance, with specialized or novel technical information, and for high - <br />profile tasks, suitable experts from the Team may also be designated by Ms. Ashby as reviewers. <br />The Team will also utilize quality control procedures during the development of the Fee Study. This <br />will help to ensure that the Study is accurate and that the accompanying documentation is <br />adequate to support the implementation of the selected funding mechanism. <br />As the Prime Consultant, LWA will coordinate the efforts of the team and have full responsibility for the <br />accuracy and completeness of the Fee study. <br />Deliverables: Meeting agendas and materials <br />Meeting summaries <br />Monthly summaries of work completed <br />2.2 Project Schedule <br />The LWA Team developed the project schedule based on the Scope of Work and tasks required in the RFP. <br />Leveraging the Team's extensive experience in completing fee studies for multiple stormwater NPDES and <br />MS4 programs, we have developed a realistic and achievable schedule that considers the efforts for each <br />task, task interdependencies, regulatory coordination and other potential impacts. Our proposed schedule <br />is provided below as Figure 2. <br />2.3 Assumptions <br />The assumptions for the completion of this project include the following. The LWA Team can obtain: <br />• Budget /expenditure information for the past five (5) years for the implementation of the <br />stormwater program and development /implementation of TMDLs. <br />• Any relevant budget projections for the stormwater program and /orTMDLs <br />• City's 2003 Fee Study <br />• The Orange County Parcel Assessor's dataset <br />• Most recent Orange County land use dataset <br />' At a minimum bi- weekly <br />r, ! NPDES & Environmental Programs Fee Study <br />Page 1 26Q w RFP No. 14 -069 <br />25M- <br />June ° w 23, 2015 at 2:00 p.m. <br />
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