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Such merit advancement shall require the following: <br />a. There shall be on file in the office of the Executive Director of <br />Personnel Services a copy of each periodic performance appraisal <br />required to be made on the employee by the Civil Service Rules and <br />Regulations and/or the City Manager during the period of service <br />time of such employee subsequent to his or her last salary <br />advancement. <br />b. The Appointing Authority, at least twenty (20) calendar days prior <br />to the anticipated completion of such employee's required length of <br />service, shall file with the City Manager a statement recommending <br />the granting or denial of the merit increase and supporting such a <br />recommendation with specific reasons therefore. The employee <br />shall be notified by the Appointing Authority as to such <br />recommendations and shall be informed of the reasons. <br />C. No advancement in salary shall become effective until approved by <br />the City Manager, except when placement on a salary step above <br />Step "1" results from promotion under the provisions of Section 5.9 <br />(A) of this MOU. <br />d. Notwithstanding the foregoing provisions of this subsection to the <br />contrary, a merit step advance shall be automatically granted ninety <br />(90) days after the due date if no performance appraisal is <br />completed. The effective date of such merit step advance shall be <br />retroactive to the first (let) day of the month following the <br />completion of the required length of service. <br />4. When an employee in a SAMA Middle Management classification has not <br />been approved for advancement to the next higher salary step, he or she may <br />be reconsidered for such advancement after the completion of three (3) <br />months of additional continued service in the classification and shall be <br />reconsidered for advancement to the next higher step above his or her then <br />current step after the completion of six (6) months of additional continued <br />service in the classification. <br />5. An employee in a SAMA Middle Management classification who is being <br />paid at any salary step above Step "1" may be reduced to the next lower step <br />55394.00000 \13081631.1 <br />13 <br />