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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 15, 2015 <br />TITLE: <br />CONTRACT AWARD TO <br />SIMPLEXGRINNELL FOR FIRE ALARM <br />SYSTEM CONTROL PANEL <br />REPLACEMENT (SPEC. NO. 15 -022) <br />(STRATEGI P AN NO. 6, 1C) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />r � <br />.1TaJ0r r <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize a one -time purchase and payment to SimplexGrinnell for fire alarm system control <br />panel replacement at the City's Corporate Yaro in an amount not to exceed $45,000, subject to <br />non - substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Finance and Management Services Agency Building Maintenance Division oversees the fire <br />alarm systems serving all City facilities. The fire alarm system that serves the Public Works <br />Administration, Fleet Services and Central Stores buildings located at the City's Corporate Yard <br />is approximately twenty -one years old and has become unreliable. Additionally, repair parts <br />necessary to maintain the system are obsolete. Approval of this contract will provide for the <br />replacement of the original fire alarm system and enhance security and safety at the City <br />Corporate Yard for the general public and City staff. <br />The notice soliciting bids was advertised on March 16, 2015, on the City's online bid <br />management and publication system. A summary of the solicitations and bids received is as <br />follows: <br />45 Vendors notified <br />1 Santa Ana vendor notified <br />8 Vendors attended the job walk <br />4 Proposals received <br />0 Proposals received from Santa Ana vendors <br />Bids were received, opened on April 9, 2015, and evaluated (Exhibit 1). The bid received from <br />SimplexGrinnell is responsive to the specifications and meets the City's requirements. The <br />contract amount includes $5,000 contingency amount to allow for unanticipated expenses. <br />22C -1 <br />