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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 15, 2015 <br />TITLE: <br />AMEND AGREEMENT WITH CALIFORNIA <br />PROFESSIONAL ENGINEERING TO <br />INCREASE CONTINGENCY FOR LED <br />STREETLIGHT IMPROVEMENTS <br />PROJECT 15 -6002 <br />(STRAT�GI PL OS. 6, 113, 1C, 1G) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 16' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Amend the agreement with California Professional Engineering to increase the contingency <br />for construction of the LED Streetlight Improvements by $30,000, which increases the total <br />contingency amount to $50,000 and the total agreement amount to $528,020. <br />DISCUSSION <br />On May 19, 2015, a contract was awarded to California Professional Engineering in the amount <br />of $498,020 to rewire the remaining high - voltage circuits and install Light- emitting Diode (LED) <br />post top lamps on streetlights located in the North Park District (Exhibit 1). Construction projects <br />are generally assigned a 10 percent contingency. However, at the time of award, the agreement <br />contained only a 4 percent contingency of $20,000, due to funding availability in the streetlight <br />maintenance budget. Even for a relatively small project, the underground nature of this type of <br />work sometimes warrants up to a 20 percent contingency. <br />The initial contingency budget for this project has already been expended. During construction, <br />one of the streetlight circuits was discovered to be separately connected. To provide a complete <br />metered and controlled streetlight system, the circuits had to be interconnected and powered by <br />the same power source. Also, new conduit, wiring, and a streetlight were needed within the <br />project area for the Roost Development. It was determined to be more cost - efficient to complete <br />this as part of the LED Streetlight Improvements project than by a separate contract. The Roost <br />Development paid for their share of the work and the construction was completed under the <br />California Professional Engineering agreement. <br />Recent theft of wire from an adjacent circuit has damaged improvements that were already <br />completed. This damage must be repaired and the wiring replaced to restore the power in those <br />circuits. Also, additional locations have been identified in the North Park District where <br />underground circuits are separately connected. Therefore, staff recommends amending the <br />2513-1 <br />