FULL PACKET_2015-09-15 - Laserfiche WebLink

Home Browse Search

REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 15, 2015 TITLE: CONTRACT AWARD TO SIMPLEXGRINNELL FOR FIRE ALARM SYSTEM CONTROL PANEL REPLACEMENT (SPEC. NO. 15 -022) (STRATEGI P AN NO. 6, 1C) CITY MANAGER RECOMMENDED ACTION r � .1TaJ0r r ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize a one -time purchase and payment to SimplexGrinnell for fire alarm system control panel replacement at the City's Corporate Yaro in an amount not to exceed $45,000, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION The Finance and Management Services Agency Building Maintenance Division oversees the fire alarm systems serving all City facilities. The fire alarm system that serves the Public Works Administration, Fleet Services and Central Stores buildings located at the City's Corporate Yard is approximately twenty -one years old and has become unreliable. Additionally, repair parts necessary to maintain the system are obsolete. Approval of this contract will provide for the replacement of the original fire alarm system and enhance security and safety at the City Corporate Yard for the general public and City staff. The notice soliciting bids was advertised on March 16, 2015, on the City's online bid management and publication system. A summary of the solicitations and bids received is as follows: 45 Vendors notified 1 Santa Ana vendor notified 8 Vendors attended the job walk 4 Proposals received 0 Proposals received from Santa Ana vendors Bids were received, opened on April 9, 2015, and evaluated (Exhibit 1). The bid received from SimplexGrinnell is responsive to the specifications and meets the City's requirements. The contract amount includes $5,000 contingency amount to allow for unanticipated expenses. 22C -1