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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 15, 2015 TITLE: CONTRACTS AWARD FOR FENCING CONSTRUCTION, MAINTENANCE AND REPAIRS (SPEC NO. 15 -064) (STRATEGIC PLAN NO. 6, 1B) h C®/`f. CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: I:1; 2i] /lam ❑ As Recommended ❑ As Amended ❑ Ordinance on I" Reading ❑ Ordinance on 2"d Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO I�I��il11UIT�:7 Award contracts for fencing construction, maintenance & repairs for a one -year period expiring September 30, 2016, with provisions for three one -year renewals exercisable by the City Manager, in an annual amount not to exceed $100,000, subject to non - substantive changes approved by the City Manager and City Attorney, with the following vendors: Vendor Location Quality Fence Company Paramount Hillsborough Fence Company La Mirada Real Estate Consulting Santa Ana DISCUSSION The Parks, Recreation and Community Services Agency General Maintenance Division maintains over 42 parks that have fencing as enclosures for sport courts and fields, pools and property lines. Due to the heavy use of the facilities, fences are in constant need of repairs and replacement. Over the last few years many fence projects were put on hold due to the downturn in the economy. Recent budget revitalization will allow staff to address deferred fence maintenance and repairs. The notice inviting bids was advertised on June 6, 2015, on the City's online bid management and publication system. A summary of the bid invitations and bids received is as follows: 12 Vendors were notified 2 Santa Ana vendors were notified 5 Vendors downloaded the bid packet 4 Bids received 1 Bid received from a Santa Ana vendor 2213-1