GRANDMA'S HOUSE OF HOPE (6) - 2015

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Los Angeles/Orange County Homeless Management Tnforma.tion System (BMI ) Collaborative HMIS Agency Agreement 1i. Purpose The Los Angeles/Orange County (LA/OC} homeless Management, Information System (HMIS) is a web enabled database used by homeless service providers within the Los Angeles and Orange County region, to capture information about the persons they serve. The LA/OC HMIS Collaborative consist of four separate Continuum of Cares. The continuums am; Los Angeles Homeless Service Authority (LA14SA), Orange County Continuum of Care, the City of Glendale and the City of Pasadena. The LAfOC 14MIS Collaborative's goal is to go beyond the HUD mandate of producing unduplicated counts of homeless persons. Cour mission is to provide a comprehensive case management system to advance the provision of gtwlity services for home%ss persons, Improve data collection, and promote mora responsive policies to enol homelawners in LosAngetes and Orange Coundes. U. Andience and Agreement This Participating Agency Agreement permits The Agency and its participants to use the LA/OC HMIS and security services on their computers systems through an Internet connection. The LA/OC HMIS Collaborative and their assigned RMIS System, Acind sistrators are the primary coordinating Continuum of Cares (CoQ for the LA/OC 14MIS. The Participating Agency is the "Agency„ named in this agreement as participants of the LAW HMIS. The- HMIS "User" are the guardians entrusted with personal data to be entered and used in the LA/OC MIS and the "Cllent" is the consumer of services. All agencies which have beers granted access to the LAIOC HMIS have agreed to abide by all laws, and the LA/OC HMIS Collaborative Policies and Procedures pertaining to client confidentiali€y, user conduct, security, and the ongoing functionality and stability of services and equipment Used to support the LA/OC HMIS. The sigruature of the , ecudVe Director of the .participating Agency indicates agreement with the terns set forth for are LA/aC A MIS ac count for the Agency, AIS, Confidentiality mart Informed Consept The Agency agrees to abide by and uphold all pdvAcy protection standards established by the LA/QC HM.IS Collaborative as well as their respective agency's privacy procedures. The Agency will also uphold relevant. Federal and Calif)naa State confidentiality regulations And laws that protect client records, and the Agency will only release confidential client records with w6tten consent by the ctient, or the client's guardian, unless othenvise provided for in the regulations or laws. Access to the LA/UG HMIS is granted to GRANDMA'S HOUSE OF HOPP, based on the following premiues: 0ml Explanation. All clients will be provided an oral explanation stating their information will he entered into a computedzed record keeping system. The Agency will provide an oral explanation of the LA/OC HMIS and the terms of consent, The agency is responsible for ensuring that this procedure takes place prior to every client interview, Wriktan Explanatiop., Each cllent whose information is being shared with another participating agency most agree via the written Client consenr/lnforrriation Release form. A client must be informed as to what information is b6ug shared and wWi whore it is being shared. kf'ormation Release: The Agency agrees not to release client identifiable information to any other arPtaization pursuant to federal and California State law without proper client consent. See Attached Client Consent/Information release Fornr Find Regulations below. RUTS Agency Agreement Page 1 of -Revised 02101108