ILLUMINATION FOUNDATION (5) - 2015

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aiSYlaA2+L; The Agency will upheld all relevant Federal and Cnliforain State cwilde6thdity regulations to protect client moords and privacy. In addition, the Agency will only release client recorcls with written consent by the client, unless otherwise provided for in the tegulntions. Specifically, but not limi[ad to, the following: A. The Agency will abide specified ly by the rederel confhdoutiality rules as contained in the Code of Federal hogul lions (CFA) 42 Part 2 Contichuilu dilyof Alcohol and Drug Abuse Patient Records, regarding disclosure of alcohol and/or drug abuse records. In general terms, ilia Federal regulation prohibits the disclosure of alcohol and/or drug abuse records antes dlsolosum is expressly permitted by written consent of the parent to whom it pertains or a$ otherwise permitted by CFA 42 Part 2. A general outhorizatioa for the release of medical or outer information is not sufficient for this purpose, The Agency undorstands that the Federal rules restrict any use of the information to criminally investigate Or prosecute say alcohol or drug abuse patients, B. The Agency will abide specifically with the Health Insurance, Portability and Accountability Act of 1996 and corresponding regulations passed by the U.S. Department of Health and Human Services. In general, the regulations provide Consumers with new rights to contra( the release of medical Autormation, including advance consent for most disclosures of health Information, the right to see a copy of health records, the right to request a correction to health mcords, the right to obtain documentation of disclosures of information may be used or disclosed. The current regulation provides protection for papa, oral, and electronic inibrmalion, C. The.Agoncy will abide specifically with the Ultimate Government Code 11015,5 regarding Personal Information Collected on the Internee In general, the Government Code ensures that, MY electronically collected personal information about clients cannot be shared with any third Foray without the efient`e written cement, Postings:. Privacy and Mandatory Collection notices must be posted at the agency. A. The Agency must post Privacy and Mandatory Collection notices at each intake desk or comparable location. H. Privacy and Mandatory Collection notices must be made available in writing at the client's request. C. If the Agency maintains an agency website, a link to the privacy notice must be on die homepage of the agency's website. SV. Data Use Data contained in the LAA)C HMIS will only be used to support the delivery of homeless services in the Los Angeles and Orange County region, Each User will affirm the principles ofetdcal data use and client confidentiality as noted below and contained in the WCC KWS [leer Agreement. I. The Agency will not solicit or input information from Clients unless it is essontad to provide services, Or conduct evaluation or research. 2. The Agency understands that all client data will be maintained on a central server, which will contain all client information in an encrypted slate. All client identifiable data is inaccessible to unauthorized users. 3, The Agency shalt not be denied recess to client data entered by the Agency. Agencies am bound by all restrictions placed upon the data by the client Of any Participating Aganoy, The Agency shall diligently record in the LA/OC HMIS all restrictions requested. 4. The Agency shall not knowingly enter fhIse or misleading data under any circumstances. 5, The Agency shall maintain appropriate documentation of client consent to participate in the LA/OC HMIS. 6, If a client withdraws consent for release of information, the Agency remains responsible to ensum that the Clint's information is unavailable to all other Agencies. RX118AgencyAgreernant Page 2 oft Revised 6/18/2009