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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 4, 2015 <br />TITLE: <br />AWARD CONTRACT FOR CONSTRUCTION <br />OF PORTOLA PARK IMPROVEMENTS <br />(PROJECT 132638) <br />{STRATEGIC PLAN NO. 6, 1C} <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED/ AUG 04 2075 <br />As Recommended) gs\D <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2ntl Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and the Clerk of the Council to execute a contract awarded to Ben's <br />Asphalt, the lowest responsible bidder, in accordance with the unit bid prices, totaling $187,146, for <br />construction of the Portola Park Improvements Project, subject to nonsubstantive changes approved <br />by the City Manager and the City Attorney, <br />2. Approve the Project Cost Analysis for a total estimated project delivery cost of $254,123. <br />DISCUSSION <br />Portola Park is a 9.2 -acre community park that includes a ball field, a tennis court, a basketball court, <br />picnic facilities, and a tot lot. Approval of this recommended action will allow for the construction of park <br />improvements that include replacing damaged and deteriorated curbs, sidewalks, and parking lot asphalt <br />pavement; resurfacing the tennis court; new surface treatment to the basketball court; new chain link <br />fences and gates; and basketball and tennis accessories. Once completed, these improvements will <br />enhance the appearance and usability of the park. <br />A Notice Inviting Bids was advertised on May 9 and 11, 2015, and bids were opened on June 16, 2015. <br />The following tables summarize the bid invitations made and the bids received: <br />Contractor Participation Data <br />Santa Ana contractors receiving notices 4 <br />Contractors requesting bidding documents 7 <br />Bids received 4 <br />Bids received from Santa Ana contractors 1 <br />