THOMAS HOUSE (9) - 2015 - Laserfiche WebLink

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VII. Rights LA/OC HMIS data from agencies within each continuum resides in one central database. The Agency's data is separated by security for each continuum. Data sharing is currently limited to the data within the Agency's continuum. The LA/OC HNIIS Collaborative reserves the right, at a later date, to expand data sharing to include collaborative wide data. The LA/OC HMIS Collaborative also reserves all rights, including termination of agreements, of the LAIOC HMIS application and the service resources that it owns and operates. These procedures shall not be construed as a waiver of any rights of the LA/OC HNUS Collaborative, nor shall they conflict with applicable acts of law. VIII, Privileges The LAIOC HMIS services and or equipment are a privilege and are assigned and managed by the HMIS System Administrator(s) or designee(s) of specific systems. The Agency is responsible for proper use of the system as outlined in Section VI. IX. Confidentiality Although technological and procedural securities have been reasonably exhausted by the LA/OC HMIS Collaborative to ensure client data confidentiality, this system is being used by a multitude of end users and is therefore subject to the diligence to which the Participating Agencies' staff protects client records. The protections that the LAIOC HMIS Collaborative put in place to protect client confidentiality include compliance with HUD Data and Technical Standards Final Notice, institution of a mandated IDES training program for all MS users, consistent application of Policies and Procedures, and signed Agency End - User Agreements. X. Copyright The LA/OC HMIS is protected by copyright and is not to be copied, except as permitted by law or by contract with owner of the copyright. The number of copies and distribution of copies are to be managed by the HMIS Systems Administrator(s) of each CoC. Interference with measures used by copyright holders to protect copyrighted works is prohibited. Agency user's storing materials copyrighted by others on the systems or displaying the materials through web pages must comply with copyright laws and guidelines. Equipment ij'applicable: Computer software and data are protected by copyright and is not to be copied, except as permitted by law or by contract with the owner of the copyright. The number of copies and distribution of copies are to be managed by the HMLS Systems Administrator(s) of each CoC. Users of the computer systems agree to follow guidelines for use of copyrighted materials. XI. Violations An individual violating any of the guidelines outlined in this agreement will be reported immediately upon discovery. Such suspected violations will be confidentially reported to the HMIS System Administrators) of the CoC and or the designee of that agency. HMIS Agency Agreement Page 4 of 5 Revised 02101108