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On -Call Right of Way Specialty Services for the RFP No.: 15-044 SCOPE OF SERVICES AND SCHEDULE Scope of Services CivilSource will provide the Right -of -Way Program Management Services as outlined in the RFP and is detailed in this proposal. In general the services include the overseeing of all the right-of-way and real estate services in accordance with the City, State, and Federal regulations and policies. The Project Manager will oversee the following tasks: Achninistration of all Rhg t- f --VVI tielated Consultant Contracts CivilSource team will assist the City in administering the consultant contracts for acquisition, relocation, property management, appraisal, improvements pertaining to realty (fixtures & equipment), goodwill analysis, demolition and any other services deemed necessary by the City. At the onset and at the request of the City, CivilSource will review all contracts to ensure compliance with City policies and all the applicable regulation. CivilSource will prepare and keep current a comprehensive list of all the contracts, their budget, the scope of service and the contract expiration dates. Contracts will be monitored monthly and when a new notice of work to proceed is issued by the City. Invoices will be reviewed for accuracy and will be verified with the progress for that period and each contract and when verified, will be forwarded to the City Project Manager for processing. CivilSource will diligently review and monitor consultants requests for additional fee when submitted and will advise the City of the validity of the request and provide a plan of action. CivilSource will provide assistance to the City at all phases of street widening projects. We believe the key to a successful project is to have all the issues identified and alternatives analyzed at the onset of any road widening project. Therefore, it is important to involve the services of right of way consultant at the conceptual level of the project if possible to ensure a realistic cost and budget. Funding sources are also a key factor in preparing budgets for the project. CivilSource will review the proposed road widening projects with the City's project manager and will also review all pertinent documents. Documents including but not limited to; environmental clearance, master plans, local, state and federal guidelines and policies and will advise the City of any issues facing the project and will provide solutions. Rvlvv Accarrac_ofat;ta/iy irac aral Leal l3escrins CivilSource will review the right-of-way maps, easements, deeds, temporary construction easements and any other related documents requested by the City for accuracy. Documents will be reviewed by CivilSource Project Manager as well as licensed surveyors for quality control. CivilSource will review and provide comments on all legal descriptions. Including but not limited to easements, permanent acquisition, temporary easements, temporary landscape easements, transfer deeds and dedications. ReviewT;rde of rL in d-fcienEif ertirrerat daalz>rr as'jig7 Title reports are legal documents prepared by Title companies any time there's a transaction of real property between two parties. It is especially important for the City to request tile reports for all right-of- way acquisitions since the City's policy is to acquire properties that have "clean title". Any liens or encumbrances on the title of the property will be identified by the Title Company at the time the report is prepared. The report is typically guaranteed by the Title Company for a period of 30 to 45 days. If title report is older than that, usually an update is needed to ensure there have not been any changes to the pane 113