Laserfiche WebLink
UAWG Sub - Committees, and OCIAC Fusion Center. <br />• Assists with entry of equipment iterns into Wisetrack Inventory System. Compile <br />necessary documentation for attachment to each item in system. <br />• Review of required documentation submitted by staff and sub - recipients to include <br />project applications, EFIP, CaIOES approvals (including but not limited to Sole Source, <br />Vehicle Approval, Emergency Operation Center approvals, and Aircraft/Watercraft <br />Approval), quarterly reports, and project budgets. <br />• Acts as liaison to OCIAC Fusion Center. <br />• Attends planning and update meetings as requested or deemed necessary. <br />• Provides programmatic and fiscal status reports (bi- weekly, monthly, and quarterly,) to <br />the UASI Grant Coordinator and OCIAC Director, <br />Financial and AudttManaeement <br />City Financial Procedures: <br />• Upon receipt of grant award information, complete appropriation adjustment far <br />attachment to the request for council approval, in order for new grant account number <br />creation and budget allocations per object code. <br />• Complete Lawson entry of Projects and Activities, in order to create budget allocations <br />by project, and create Activity numbers that identify project and solution area as an <br />accounting mechanism. <br />• Process purchase orders and attach supporting documentation, such as invoices and <br />packing slips, provide accounting information and grant to be charged, create <br />reimbursement packet, and send to City Finance for vendor payment. <br />• Process incoming invoices for contract vendors, attach supporting documentation, for <br />creation of direct payrnent vouchers, create reimbursement packet, and send to Police <br />Fiscal for payment. <br />• Process sub- recipient reimbursement packets to check for required financial paperwork <br />and completion, process sub - recipient invoices, create reimbursement packet, and send <br />to Police Fiscal for payment. <br />• Turn in bi- monthly timeshcets for grant personnel, collect overtime chits, and turn into <br />Police Fiscal for posting. Review monthly labor distribution reports, attaching <br />