EPIC LAND SOLUTIONS-2015 - Laserfiche WebLink

Home Browse Search

• Prepare and maintain a schedule of major activities and milestones and provide an estimate of the cost to conduct proposed assignments including assignments to subcontractors. Upon City's written approval of the estimated cost, initiate the assignment in a timely manner. • Present strategies for negotiating successfully and reach agreements with Property Owners and their representatives and to close the acquisition Process. • Be responsible for the accuracy of work and promptly make all necessary revisions or corrections resulting from errors and omissions by Approved Personnel. • As deemed necessary by the City, meet with the City and other staff as requested. • Monitor and maintain all files to ensure overall project integrity. Prepare and assemble the "Offer Package" using the format approved by the City. • Prepare and maintain a file for those properties assigned for acquisition by the City. • Present written purchase offers to property owners as directed by staff. • Negotiate effectively with property owners, or businesses, tenants (or their appointed representatives) to successfully obtain an agreement for the purchase and sale transaction. • Supplement negotiations by obtaining and reviewing counter offers or demands from property owners, recommendations for settlements, coordinating with the agency to review and discuss all possible solutions and problems, including condemnation. • Prepare all acquisition agreements, deeds and other documents necessary to complete the acquisition. • Obtain reconveyance and subordination agreements as necessary. • Maintain an accurate and current record of all- pertinent information and contacts concerning the property owners and tenants. • Assist City in condemnation support activities. Epic will provide to the City with the original acquisition files as well as an electronic copy of all properties acquired at the conclusion of the right -of -way process. The original acquisition files will be organized in one folder for each property acquired and the electronic copy shall be organized in the format consistent with the City's file name and folder structure. Acquisition Charles Jones, II will manage Epic's team of agents assigned to work with property owners impacted by any project pursued by the City. The amount of Just Compensation, as determined by the City, will serve as the basis for the written offer to the property owner. Epic's agents will prepare offer letters and lists of compensable items of facilities and equipment. After undergoing a quality control review, written offers will then be presented to the appropriate owners or their authorized representatives in person. Immediately upon initiating the negotiation process, Epic's agents will establish a positive rapport, trust and a reliable working relationship with the property owner in order to create an atmosphere in which successful negotiations can be conducted. The property owner will be given a detailed explanation of the property interest being acquired and the proposed design and construction details as it affects the property. Epic will assign one agent as the primary point of contact for each property owner. Epic will advise regarding the acquisition process and the construction (timing, phasing, type, etc.). Early in the process, Epic will also ascertain if owners have tenants leasing their property. It is beneficial for the right of way team to be involved in the design /build process with the design and construction team. Prior to meeting with the property owner or tenant, Epic identifies concerns and discusses those with the design engineer. Some steps Epic might take to minimize impact and help address some of the concerns related to construction include: Ell