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RFP No. 13 -075 On -Call Right of Way Specialty Services <br />Specialty Area (A4) Acquisition, Relocation, and Property Management Services <br />key tracking device in OPC's Right of Way Plan is our right of way acquisition case management <br />system which holds all information about each parcel /interest and will be utilized to generate <br />status reports, offers, deeds, documents, and any requested project certification. A right of way <br />schedule will be utilized to monitor the completion of project milestone and the progress of <br />individual cases. <br />Preliminary Title Work. Early in design (usually in an earlier phase of project development), <br />OPC will secure preliminary title information consisting of the property profiles and Assessors <br />maps available from our subscription services. Once R/W impacts are identified with certainty, <br />OPC will procure preliminary title reports from a local title company or the preferred title company <br />of the City. OPC also carefully studies the existing use of the land and the ownership of adjacent <br />lands to ensure that we do not miss any "larger parcel" identifications involving commonly -owned <br />parcels not impacted by the project design. The title company will ultimately insure the title to the <br />property rights we secure. <br />Pre - Appraisal Activities. Prior to ordering real estate appraisals on the needed interests, we will <br />carefully study the project needs to create an accurate scope of the appraisal work. We will <br />identify variable items such as length of time for TCE's, whether the interests need to be staked <br />or not, preferred treatment of signs and improvements, what assumptions the appraiser will make <br />regarding soils conditions, larger parcel determinations, etc. We will ensure that proper appraisal <br />maps and construction drawings (likely at 65% complete) exist and that the legal descriptions and <br />plat maps are delivered to the appraiser for inclusion in the report. In this phase, OPC will prepare <br />the acquisition files and present the property owner with preliminary information contained within <br />a Notice of Decision to Appraise including the City's acquisition policies and procedures. <br />Acquisition and Negotiation. The Acquisition Package. OPC will receive and review the <br />completed appraisal, have it reviewed as necessary based on project funding, and secure <br />authorization from the City identifying the amount of just compensation to be offered. Using input <br />from our Project Development Guide and Acquisition Plan, OPC will craft individual offer and <br />agreement packages for each needed ownership and have them signed by the City's authorized <br />representative prior to delivery. On projects with Federal funding requiring the use of Caltrans <br />policies and procedures pursuant to a cooperative agreement, or for rights of way that will <br />ultimately be transferred to State ownership, OPC will coordinate with Caltrans Local Assistance <br />to ensure that our proposed agreement and deed formats comply with State policies. <br />Negotiations with the Fee Owner. Before presenting the offer, a trained in -house OPC acquisition <br />consultant will prepare for the negotiation by completing a comprehensive review of all title <br />reports and underlying record documents, reviewing the appraisal and engineering plans, legal <br />descriptions and right of way maps and other information relevant to the project. Our trained <br />negotiators will personally deliver all offers and negotiate in good faith the acquisition of the <br />interest while keeping the Project Manager and the City informed of the status of the negotiation <br />along the way. <br />Negotiations will involve an interactive, face -to -face discussion with the property owner about <br />his /her property; explanation of the project and its impacts to the property; explanation of the <br />appraisal process and how the value was concluded, as well as answering any questions or <br />concerns the owners may have. All of our agents are licensed with the DIRE and trained to utilize <br />a non - coercive, integrative negotiation style to overcome all hurdles in reaching a settlement in <br />the most efficient manner possible. Our agents will negotiate in good faith, with an open mind for <br />creative solutions that would be mutually beneficial to all parties involved. In the event a counter <br />Page 5 <br />