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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 20, 2015 <br />TITLE: <br />CONTRACT AWARD TO C3 OFFICE <br />SOLUTIONS FOR MANAGED PRINT <br />SERVICES AND GE CAPITAL, LLC FOR <br />LEASE OBLIGATIONS FOR COPIERS <br />{STRATEGIC PLAN NO , 5} <br />CITY MANAG R <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />1. Authorize the City Manager and Clerk of the Council to execute an agreement with C3 Office <br />Solutions, subject to non - substantive changes approved by the City Manager and City <br />Attorney, for Managed Print Services along with contract contingency of ten percent for one <br />year (November 1, 2015 through October 31, 2016), for an amount not to exceed $177,670. <br />2. Authorize the City Manager and Clerk of the Council to amend the existing agreement with C3 <br />Office Solutions for the period November 1, 2012 through October 31, 2015, subject to non - <br />substantive changes approved by the City Manager and City Attorney, for Managed Print <br />Services related to invoices to close -out existing account balance for an amount not to exceed <br />$39,000. <br />3. Authorize the City Manager and Clerk of the Council to execute a lease agreement with C3 <br />Office Solutions which is anticipated to be assigned to GE Capital, LLC for the purpose of <br />consolidating all leases with GE Capital, LLC, subject to non - substantive changes approved <br />by the City Manager and City Attorney, for the consolidation of approved and existing Capital <br />Leases, along with two additional Capital Leases of City Multi- Function Printers for a three - <br />year term beginning November 1, 2015 through October 31, 2018, for an amount not to <br />exceed $470,330. <br />DISCUSSION <br />The above - referenced recommended action allows for C3 Office Solutions ( "C3 ") to provide <br />managed print services to the City Departments for a period of one -year (November 1, 2015 — <br />October 31, 2016) only. At this time Staff is recommending, prior to the conclusion of the one -year <br />term, a Request for Proposal to be issued for the purpose of soliciting bids for Managed Print <br />Services. This would allow for the City to re- evaluate its managed print services program and seek <br />to identify efficient and effective solutions regarding respective Departments printing needs. <br />251 -1 <br />