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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 20, 2015 <br />TITLE: <br />AGREEMENT AMENDMENT WITH <br />SUPERIOR PROPERTY SERVICES FOR <br />PRESSURE WASHING SERVICES <br />(STRATEGIC PLAN NO. 6, 1B) <br />CITY MANAGit <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on 1a` Reading <br />❑ <br />Ordinance on 2nd Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement <br />with Superior Property Services for pressure washing services, increasing the contingency by <br />$8,250 for a total annual amount of $105,100, for the third year period of the five -year <br />agreement, subject to non - substantive changes approved by the City Manager and the City <br />Attorney. <br />DISCUSSION <br />On October 15, 2012, a Request for Proposals was issued for providing hardscape pressure <br />washing services in the Civic Center, On December 17, 2012, the City Council awarded a five - <br />year contract to Superior Property Services in the amount of $57,950. In November 2014 the <br />scope of service was increased to include additional days and areas of service. The cost of the <br />increased scope of work resulted in increasing the existing contract by $30,900. In June 2015, <br />$8,000 was added to the contract to replenish the contingency used for services performed <br />during the Cinco de Mayo event. <br />In September 2015, the Parks, Recreation and Community Services Agency ( PRCSA) held the <br />Fiestas Patrias event. In order to clean the affected areas after the event the City needed to hire <br />a pressure washing company. PRCSA used the existing contract authority with Superior <br />Property Services to obtain the needed service. As a result, the contingency available for the <br />Civic Center area was reduced. Staff is recommending increasing the contingency by the <br />amount that was used for the Fiestas Patrias event to replenish the contingency available for the <br />Civic Center area. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item allows the City to meet Goal #6 Community Facilities & Infrastructure, <br />Objective #1 (Establish and maintain a Community Investment Plan for all City assets), Strategy <br />25E -1 <br />