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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 3, 2015 <br />TITLE: <br />CONTRACT AWARD TO PRIMARY <br />SYSTEMS FOR DURESS ALARM <br />SYSTEM UPGRADE <br />(SPEC NO. 15 -109) <br />{STRATEGIC PLAN NO. 6,2) <br />CITY MANAGLfR <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />.IOTO¢• i <br />❑ As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on 16' Reading <br />❑ <br />Ordinance on 2nd Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize a one -time purchase and payment of purchase order to Primary Systems to upgrade <br />the existing personal duress alarm system at the Santa Ana Detention Facility in an amount not <br />to exceed $50,000, subject to non - substantive changes approved by the City Manager and City <br />Attorney. <br />DISCUSSION <br />The Santa Ana Police Department utilizes a duress alarm system to assist in the protection of the <br />detention facility's staff. Personal duress alarm transmitters are issued to each on -duty <br />correctional officers and supervisors responsible for directly supervising inmates. The system is <br />employed when a situation prohibits officers from utilizing their radio to request emergency <br />assistance or they are unable to verbally request assistance due to an assault or medical <br />emergency. The alarm transmitter alerts the Facility Control Officer of the specific location of the <br />emergency and identifies the employee assigned to the transmitter. The current duress alarm <br />system was installed in 1997 and has reached the end of its useful life due to outdated software <br />and obsolete alarm transmitters. <br />Over the past several months, the Jail's Security Electronics Technician researched the options <br />of replacing the entire system or updating the current one. Staff's research revealed that a new <br />system would require a complete re- wiring of the detention facility and therefore would not be <br />cost effective relative to purchasing an upgrade of the existing system. Ascom Security Systems <br />manufactures and owns the proprietary right to the software and wiring of the existing duress <br />alarm system at the Santa Ana Detention Facility. Primary Systems is the exclusive distributor <br />for Ascom Security Systems in North America. Primary Systems upgrade proposal would utilize <br />the existing wiring and provide all new personal transmitters. Approval of the recommended <br />action will deliver a more reliable personal duress alarm system with improved performance and <br />coverage at a significant cost savings. The contract award to Primary Systems includes a base <br />price of $47,100 and a $2,900 contingency. <br />22C -1 <br />