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Agreement with Pitney Bowes Presort Services, Inc. <br />For Mail Processing Services <br />November 3, 2015 <br />Page 2 <br />Vendor <br />Location <br />191itTi <br />It was determined that United Business Mail in Vernon, CA, is non-responsive as they could not <br />meet the City's end of business day pick-up for the Santa Ana area. PBPS remains the national <br />provider of presort services for First -Class Letters, Flats, and Standard Mail partnered with the <br />USPS. Utilizing Pitney Bowes Presort Services ensures City business mail is processed in a cost <br />effective and timely manner. For the reasons set forth, Staff recommends the approval of this <br />agreement. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Goal #7 Team Santa Ana; Objective #5 <br />(create a culture of innovation and efficiency within the organization.) <br />FISCAL IMPACT <br />Annual allocations of $20,000 will be budgeted and available in the Finance/Management — <br />Central Services account (no. 07110100 62300) for expenditure in the following fiscal years: <br />Contract Period <br />Fiscal Year Amount <br />2015-16 (Nov — Jun) $14,000 <br />2016-17 $20,000 <br />2017-18 $20,000 <br />2018-19 (Jul -Oct) $ 6,000 <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Francisco Gutierrez?ems <br />Executive Director <br />Finance and Management Services Agency <br />EG/DH <br />Exhibits: 1. Agreement <br />Renewal Period <br />Fiscal Year Amount <br />2018-19 (Nov — Jun) $14,000 <br />2019-20 $20,000 <br />2020-21 $ 6,000 <br />25C-2 <br />Letters -Metered $0.016/ea. <br />Pitney Bowes Presort Services, Inc. <br />Rancho Dominquez, CA <br />Letters- Permit $0.019/ea. <br />Pick-up time daily 4:30 PM <br />United Business Mail <br />Vernon, CA <br />Price offer not received. <br />It was determined that United Business Mail in Vernon, CA, is non-responsive as they could not <br />meet the City's end of business day pick-up for the Santa Ana area. PBPS remains the national <br />provider of presort services for First -Class Letters, Flats, and Standard Mail partnered with the <br />USPS. Utilizing Pitney Bowes Presort Services ensures City business mail is processed in a cost <br />effective and timely manner. For the reasons set forth, Staff recommends the approval of this <br />agreement. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Goal #7 Team Santa Ana; Objective #5 <br />(create a culture of innovation and efficiency within the organization.) <br />FISCAL IMPACT <br />Annual allocations of $20,000 will be budgeted and available in the Finance/Management — <br />Central Services account (no. 07110100 62300) for expenditure in the following fiscal years: <br />Contract Period <br />Fiscal Year Amount <br />2015-16 (Nov — Jun) $14,000 <br />2016-17 $20,000 <br />2017-18 $20,000 <br />2018-19 (Jul -Oct) $ 6,000 <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Francisco Gutierrez?ems <br />Executive Director <br />Finance and Management Services Agency <br />EG/DH <br />Exhibits: 1. Agreement <br />Renewal Period <br />Fiscal Year Amount <br />2018-19 (Nov — Jun) $14,000 <br />2019-20 $20,000 <br />2020-21 $ 6,000 <br />25C-2 <br />