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REQUEST FOR HOUSING <br />AUTHORITY ACTION <br />MEETING DATE: <br />OCTOBER 6, 2015 <br />TITLE: <br />ANNUAL LICENSE RENEWAL FOR <br />YARDI SYSTEMS, INC. <br />(STRATEGIC PLAN NO. 4, 1) <br />E CUTIVE (RECTOR <br />RECOMMENDED ACTION <br />hY r�ry/, <br />'i�ilL,Nlllll� , <br />WmtK <br />5. <br />-.o,�� <br />RECORDING SECRETARY USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />CONTINUED TO <br />Authorize the Community Development Agency Executive Director to execute a revised <br />agreement for the annual license renewal of services of Housing Authority software with Yardi <br />Systems, Inc. in an amount not to exceed $60,000, for up to a one-year term, subject to non - <br />substantive changes approved by the Executive Director and the Housing Authority General <br />Counsel. <br />COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION RECOMMENDATION <br />At its regular meeting on July 8, 2015, by a vote of 4:0 (Sandoval absent), the Community <br />Redevelopment and Housing Commission recommended that the City Council approve the <br />execution of an agreement for the annual license renewal with Yardi Systems, Inc. in the amount <br />of $60,000, for up to a one-year term, subject to non -substantive changes approved by the <br />Executive Director and the Housing Authority General Counsel. <br />DISCUSSION <br />Since 2002, the Housing Authority has used specialized software for the administration of the <br />Housing Choice Voucher (HCV) Program. This software is critical to the administration of the <br />HCV Program and its obligation to electronically transfer data to the U.S. Department of Housing <br />and Urban Development (HUD). The Housing Authority approved an agreement in September <br />2002 with Yardi Systems, Inc. for its Housing Choice Voucher Program management software. <br />This software tracks all program information on applicants, tenants, and owners; schedules and <br />maintains records on all housing inspections; performs tenant rent and housing assistance <br />payment calculations per tenant; and creates and transmits all HUD -required reports. The annual <br />license fee includes system upgrades, software updates, all pertinent user manuals, staff <br />training, Applicant, Owner and Tenant Portals and forty-five hours of technical assistance. The <br />one-year term of the agreement begins on October 1, 2015 (Exhibit 1). <br />4-1 <br />