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<br /> <br />REQUEST FOR HOUSING <br />AUTHORITY ACTION <br /> <br /> <br />MEETING DATE: RECORDING SECRETARY USE ONLY: <br /> <br />OCTOBER 6, 2015 <br /> <br />TITLE <br />: APPROVED <br />ANNUAL LICENSE RENEWAL FOR As Recommended <br /> As Amended <br />YARDI SYSTEMS, INC. <br /> <br />{STRATEGIC PLAN NO. 4, 1} <br /> <br /> <br /> <br /> <br /> CONTINUED TO <br /> <br /> <br />EXECUTIVE DIRECTOR <br /> <br />RECOMMENDED ACTION <br /> <br />Authorize the Community Development Agency Executive Director to execute a revised agreement for <br />the annual license renewal of services of Housing Authority software with Yardi Systems, Inc. in an <br />amount not to exceed $60,000, for up to a one-year term, subject to non-substantive changes <br />approved by the Executive Director and the Housing Authority General Counsel. <br /> <br />COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION RECOMMENDATION <br /> <br />At its regular meeting on July 8, 2015, by a vote of 4:0 (Sandoval absent), the Community <br />Redevelopment and Housing Commission recommended that the City Council approve the execution <br />of an agreement for the annual license renewal with Yardi Systems, Inc. in the amount of $60,000, for <br />up to a one-year term, subject to non-substantive changes approved by the Executive Director and <br />the Housing Authority General Counsel. <br /> <br />DISCUSSION <br /> <br />Since 2002, the Housing Authority has used specialized software for the administration of the <br />Housing Choice Voucher (HCV) Program. This software is critical to the administration of the HCV <br />Program and its obligation to electronically transfer data to the U.S. Department of Housing and <br />Urban Development (HUD). The Housing Authority approved an agreement in September 2002 with <br />Yardi Systems, Inc. for its Housing Choice Voucher Program management software. This software <br />tracks all program information on applicants, tenants, and owners; schedules and maintains records <br />on all housing inspections; performs tenant rent and housing assistance payment calculations per <br />tenant; and creates and transmits all HUD-required reports. The annual license fee includes system <br />upgrades, software updates, all pertinent user manuals, staff training, Applicant, Owner and Tenant <br />Portals and forty-five hours of technical assistance. The one-year term of the agreement begins on <br />October 1, 2015 (Exhibit 1). <br /> <br /> <br />