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13A - COUNCIL CMT MINUTES
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13A - COUNCIL CMT MINUTES
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4/5/2017 12:59:28 PM
Creation date
11/12/2015 1:16:05 PM
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City Clerk
Doc Type
Agenda Packet
Agency
Clerk of the Council
Item #
13A
Date
11/17/2015
Destruction Year
2020
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Hassan Haghani, Executive Director: Proposal from consultant reviewed, but was <br />not the most productive. Will be bringing general plan update to council. Instead of <br />going with consultant as presented, will use their skills and focus method. General <br />plan advisory group will develop general plan and begin meetings in January-March <br />2016. Specific tools: 1) draft plan of focus study session; 2) reach out to leaders in <br />community with interviews and discussion meetings; 3) update of five areas of focus <br />discussion with stakeholders on urban design, economic development, human <br />services, sustainability, and energy management. <br />Suggestion from Vice -Chair Vincent Sarmiento, to work with communications <br />director, Alma Flores, when engaging with community. Due to diverse population, <br />effective communication needed to reach all residents. PBA director states that he <br />has assigned four staff members to work with 8t" floor on various media sources to <br />attract community and engage them. Committee Chair Martinez states City needs <br />communication component to engage community and to reach out. Need set of <br />guiding principles internal and external. Consultant to interview city council on <br />method of communication, engagement plan, and budget needs. <br />S. Update on Procurement/Contracting (Strategic Plan No. 5, 1b)— (FMSA) <br />Francisco Gutierrez, Executive Director, provided Purchasing Summary of Major <br />Changes, Post 2006 Voter Approved Charter Changes. City Manager authority has <br />changed throughout the years in various processes. Staff continues to improve <br />upon best practices as we move forward with processes and engage the <br />community. <br />Suggestion by Committee Chair Martinez to make best practice changes to make <br />sure new trends in purchasing and procurement are used and possibly provide <br />memo notice to councilmembers for any potential conflict of interest. Need desired <br />threshold by council to adjust or change City ordinance as Santa Ana's seems <br />relatively low compared to other cities. Francisco will have research done and bring <br />back to committee. <br />Requirement of businesses to be State registered to receive local preference to be <br />reviewed. Francisco will provide status information to committee members on local <br />preference which has not been successful and may need to be adjusted. <br />Discussion followed on the procurement process and the selection of most <br />responsible bid versus lowest bid. Process should review bidders' labor practices, <br />good /bad records, employees, due diligence done, and best practices. Percentage <br />of contracted out services should be included in guiding principles. <br />ITEMS MOVED TO NEXT COMMITTEE MEETING <br />None <br />September 14, 2015 1 Finance, Economic Development, & Technology Minutes <br />13A -6 <br />
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