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"'. i'Jo ,i ,u 6.1 Overviews Project Initiation and Planning involves gathering the necessary Project specific information in order to produce a Project Management Plan and a Project Schedule. In short, Project Planning consists of those processes designated to establish when and how the Project will be implemented while further elaborating on Project Deliverables. Most of the information exchange between the Client Lind TriTech during this process is at a high level and consists of interaction between both Project Managers and a small group of Project stakeholders. Major Deliverables for the Project Planning phase are the specific Project Management Plans, and abaseline Project Schedule. The project must be managed in a manner that will allow for the adjustment of the Project Management Plan and Project Schedule to address the circumstances that affect a project during Project Execution. As a result of these changes during the Project lifecycle, Project Planning will overlap each subsequent process during the Project. Typically, Project Planning tasks will decrease in frequency as checkpoints are successfully completed and as the Project nears Go Live and Project completion. Note: The Project Schedule is a living document, subject to change during the course of the Project. All changes to the Project Schedule will be discussed between both parties and will be incorporated within a revised schedule based on mutually- agreed changes, 6.11 TriTech Responslbilitles a) Assign a Project Manager to the Project to participate in Initiation phase activities. b) Produce required documentation to support Initiation activities (such as Standard IRDs, System Planning Document, etc.) C) Review the SOW with the Client, and incorporate any mutually- agreed upon changes. d) Identify and engage the TriTech Project team responsible for carrying out Project Execution. e) In collaboration with the Client, develop the Project Management Plan (includes the Communication Management Plan, Risk Management Plan, and Change Management Plan). I) Baseline the Project Schedule. g) Prepare and submit the TCRs for Client acceptance of the Project Management Plan as defined above. 6,1,2 Client Responsibilities a) Assign a Project Manager for the Project to participate in Initiation phase activities. b) Identify and engage the Client's Project team. c) Review and approve the proposed TriTech Project Management Plan and the Project Schedule. d) Review and approve the TriTech provided documentation to support Initiation activities. e) Finalize and approve the SOW with TriTech. i) Review the submitted TCRs for the Project Management .Plan. 18 25B -64