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Project (Execution Note:'; Tho Client's'provisioli of Code Pile information is air earlyProject`checkpoint. °Remote 'Web' sessions:will.be scheduled as a follow up to'System.Orientatior; to,.guide the Client through the Code File data collection process. 7.3.1.1 TriTech Responsibilities a) Schedule the Infonn CAD System Orientation meeting in accordance with the Client's availability and the Project Schedule. b) Prepare and distribute the meeting agendas and documents for Client review or completion two weeks prior to each meeting. c) Conduct the meetings based on the distributed agenda. d) Document the Client's requirements and configuration specifications resulting from the Inform CAD System Orientation discussions. e) Send the System Module Setup worksheet (SMS) and other reference material to the client at least two weeks prior to the scheduled orientation. f) Document and assign owners and due dates to any action items and track all action items to closure. g) Document any gaps between the standard Emotionality of the System and functionality required by the Purchase Agreement for further analysis and discussion mid/or facilitate the change control process. Client requested changes or changes beyond the scope of the Purchase Agreement will be evaluated at this phase, but will have to be evaluated for the potential impact on the Project Schedule and for additional project charges to be paid by the Client. h) Schedule Remote Web sessions as a follow up to System Orientation to guide the Client through the Code Pile data collection process. 1) Produce an Inform CAD System Orientation Report with the key decisions and configuration points as a result of the System Orientation. Review the draft report with the Client and incorporate modifications. j) Prepare and submit a TCR upon completion of relevant activities. 7.8.1.2 Client Responsibilities a) Provide adequate facilities to comfortably hold the Inform CAD System Orientation to include a computer projector, whiteboards, and adequate seating. Two projectors are preferred. b) Ensure participation of key stakeholders and decision - makers in the Inform CAD System Orientation process. c) Provide subject matter experts that can explain the communication center's current call flow and agency structure, d) Provide subject matter experts with the ability to gather and provide the data elements used to build Code Files to TriTech. e) Provide subject matter experts that will be able to explain the agency's geopolitical /operational boundaries. This person (or persons) should be able to articulate the specific response requirements that will be built within CAD response plans, f) Provide subject matter experts that will be the "in house" CAD super users, as well as a person or persons that will be responsible for the ongoing maintenance of the CAD Code Files and configuration (CAD Administrator), g) Provide subject matter experts that will be responsible for translating the geopolitical /operational boundaries into data (ESRI shape files) suitable for use within the CAD. 25 25B -71