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G, When an employee is required by his or her Department Head to attend a <br />particular course or scminar, the expense shall be borne entirely by the <br />department. <br />7.3 Reimbursement. <br />A, Reimbursement will be based on the cost of tuition, required <br />enrollment /registration fees, related miscellaneous fees (health, parking, student <br />union fees, equipment, etc.), all required texts /eBooks, and related materials for <br />each course. Additional expenses, such as meals and lodging are not <br />reimbursable. <br />B. Costs for required texts are eligible for one hundred percent (100 %) <br />reimbursement subject to the following conditions: <br />I , That a duplicate of the required text(s) was unavailable for loan from the <br />departmental libraries prior to the commencement of course work; <br />2. That any textbook(s) purchased by the City shall be submitted to the <br />employee's respective departmental library in order that such text(s) may <br />be made available to all employees. <br />C. Upon City Council approval, the maxinnun tuition reimbursement is two <br />thousand five hundred dollars ($2,500) per fiscal year, which the employee may <br />claim either as costs are incurred during the year or as one lump stun. <br />D. Employees shall be limited, for purposes of tuition reimbursement, to a maximum <br />of two (2) collegiate level courses of not more than a total number of units which <br />is equivalent to six (6) "semester" units per semester, One (1) "quarter" unit shall <br />equal two - thirds (2/3) of one (1) "semester" unit. <br />7.4 Procedures, <br />A. An employee who desires to seek tuition reimbursement under the provisions of <br />this Article must complete, in duplicate, an Application for Training and <br />Educational Assistance Form and submit it to his or her Department Head prior to <br />the commencement of class(es) or the payment of fees for registration/tuition, <br />B, The Department Head will recommend approval or disapproval based on <br />established criteria and budgetary constraints and then forward the application to <br />the Executive Director of Personnel Services. <br />C. The Executive Director of personnel Services or his or her designee will approve <br />or disapprove the application for the City Manager. One copy will be returned to <br />33 <br />25A -37 <br />