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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 1, 2015 <br />TITLE: <br />AGREEMENT WITH COPLOGIC, INC. <br />FOR ONLINE POLICE REPORT <br />SYSTEM <br />{STRATEGIC PLAN NO. 1, 3A} <br />CITY MANAG R <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />/_1WN:Zi11MAN <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and the Clerk of the Council to execute a three -year agreement with <br />Coplogic, Inc. for the period of November 12, 2014 to November 11, 2017 to provide online police <br />report services at $17,063 a year, for a three year total of $51,189, plus a $5,000 contingency for <br />a total amount not to exceed $56,189, subject to non - substantive changes by the City Manager <br />and City Attorney. <br />DISCUSSION <br />On June 20, 2012, the City Council approved an agreement with Coplogic to provide an online <br />police report system. The Coplogic system enables the public to quickly and efficiently document <br />crimes where they have been a victim. By using this tool, the community is given an additional <br />method to create a police report that is available at all times without having to wait for assistance <br />from Police Department personnel. It also enhances the Santa Ana Police Department's ability to <br />respond to more urgent requests for service by freeing up officers who would otherwise be <br />occupied writing these reports. <br />Coplogic was recently acquired by Lexis Nexis, which caused delays in developing a new <br />agreement. This three -year agreement includes services provided for the period of November <br />12, 2014 to November 11, 2015. The software is proprietary and can only be serviced by <br />Coplogic, Inc. The recommended action will allow for continuous service to the Santa Ana Police <br />Department. <br />25E -1 <br />