Laserfiche WebLink
Agreement with Best Contracting for <br />Corporate Yard Roof Restoration <br />December 1, 2015 <br />Page 2 <br />The notice soliciting proposals was advertised on August 31, 2015 on the City's online bid <br />management and publication system. A summary of the solicitation and proposals received is as <br />follows: <br />9 Vendors notified <br />1 Santa Ana vendor notified <br />16 Vendors downloaded the solicitation <br />4 Proposals received <br />0 Proposal received from Santa Ana vendor <br />Proposals were received, opened on September 28, 2015, and evaluated (Exhibit 1). Proposals were <br />scored based in part on the specifications, vendor experience, financial stability, resources and pricing <br />structure. The proposal received from Best Contracting was ranked number one in the evaluation <br />process and meets the City's requirements. The contract award amount includes a five percent <br />contingency. As part of this Surplus Allocation Funding project line item, an additional project will be <br />forth coming for facility renovations at the Corporation Yard. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports City efforts to meet Strategic Plan Goal #6 Community Facilities & <br />Infrastructure: Objective 1 (Establish and maintain a Community Investment Plan for all City assets) <br />Strategy G (Develop and implement City's Capital Improvement Program in coordination with the <br />Community Investment and Deferred Maintenance Plans) and Objective 2 (Address deferred <br />maintenance on City buildings and equipment) Strategy A (Prepare a Deferred Maintenance Plan that <br />assesses safety, adequacy, and liability implications, and estimates repair costs to be programmed in <br />the responsible agency's future budget.) <br />ENVIRONMENTAL IMPACT <br />In accordance with the California Environmental Quality Act, the recommended action is exempt from <br />further review. A Notice of Exemption will be filed for this project. <br />FISCAL IMPACT <br />This project is listed on the Building Maintenance 7 -Year Capital Improvement Program (FY 2014 -21) <br />and approved for Surplus Allocation funding. Funds were initially budgeted and available in the Council <br />Special Project Fund (Fund 50). Subsequent expenditures will be transferred from the Council Special <br />Projects Fund (noted above) and incurred in the FMSA — Corporate Yard, Building Improvements <br />(account no. 08510138 - 66200). <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />-sue `a,r 4� e` ,� <br />Francisco Gutierrez <br />Executive Director <br />Finance and Management Services Agency <br />JNWN /ds <br />Exhibits: 1. RFP Abstract of Ranking <br />228-2 <br />