2015-09-14 FEDT - Laserfiche WebLink

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Hassan Haghani, Executive Director: Proposal from consultant reviewed, but was not the most productive. Will be bringing general plan update to council. Instead of going with consultant as presented, will use their skills and focus method. General plan advisory group will develop general plan and begin meetings in January -March 2016. Specific tools: 1) draft plan of focus study session; 2) reach out to leaders in community with interviews and discussion meetings; 3) update of five areas of focus discussion with stakeholders on urban design, economic development, human services, sustainability, and energy management. Suggestion from Vice -Chair Vincent Sarmiento, to work with communications director, Alma Flores, when engaging with community. Due to diverse population, effective communication needed to reach all residents. PBA director states that he has assigned four staff members to work with 8th floor on various media sources to attract community and engage them. Committee Chair Martinez states City needs communication component to engage community and to reach out. Need set of guiding principles internal and external. Consultant to interview city council on method of communication, engagement plan, and budget needs. 8. Update on Procurement/Contracting (Strategic Plan No. 5, 1 b) — (FMSA) Francisco Gutierrez, Executive Director, provided Purchasing Summary of Major Changes, Post 2006 Voter Approved Charter Changes. City Manager authority has changed throughout the years in various processes. Staff continues to improve upon best practices as we move forward with processes and engage the community. Suggestion by Committee Chair Martinez to make best practice changes to make sure new trends in purchasing and procurement are used and possibly provide memo notice to councilmembers for any potential conflict of interest. Need desired threshold by council to adjust or change City ordinance as Santa Ana's seems relatively low compared to other cities. Francisco will have research done and bring back to committee. Requirement of businesses to be State registered to receive local preference to be reviewed. Francisco will provide status information to committee members on local preference which has not been successful and may need to be adjusted. Discussion followed on the procurement process and the selection of most responsible bid versus lowest bid. Process should review bidders' labor practices, good/bad records, employees, due diligence done, and best practices. Percentage of contracted out services should be included in guiding principles. ITEMS MOVED TO NEXT COMMITTEE MEETING None September 14, 2015 1 Finance, Economic Development, & Technology Minutes