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3 a Appendix Sample Task Order Narrative We understand the sample task order to be an 800 LF privacy wall height varying from 10-16 feet of exposed height where private property (homes) abut the one side of the wall and public right-of-way abuts the other side of the wall. Based on this description, it is assumed that there is no need for lighting or power, landscaping, or disciplines other than outlined below. The privacy wall project will initiate with a meeting with the City of Santa Ana and all required consultants during which the project scope of services, schedule and fees will be established. Once the project scope and fees are confirmed and the team is authorized to proceed, a kick-off meeting will be scheduled in order to bring the design team together to review the scope of services, project approach and schedule with the City for verification of project goals and expectations and to establish any milestone submittal or review deadlines. Determination of any public outreach needs will be established. Survey of the project site and geotechnical field work will be scheduled and executed while a search for any available existing documents for utilities and public right-of-way improvements will be conducted. Site visits for consultants to review the existing site a conditions will be scheduled. Foundation design information from the geotechnical engineer's soils report will establish the foundation design parameters. The survey information will provide information needed to establish the top of wall, finish grade and top of footing elevations for the length of the wall. A review of the City Standard Plans for applicability to the project will be conducted and incorporated as appropriate. The structural design of the,privacy wall and foundations will be developed. A drawing package will be developed with general notes, plans, elevations and details for the construction of the wall based on the City CAD standards. Civil drawings establishing wall location, easements, existing utilities, drainage and grading information will be developed. Specifications for the project will be assembled along with the General Conditions from or in conjunction with the City's Supplemental Conditions. An estimate of the construction costs will be developed based on the drawing information and utilizing the City Schedule of Values or a Schedule of Values acceptable to the City. The document package will be provided to the City prior to submission for plan review for confirmation the project goals have been addressed. Documents will be provided to the City for plan review and any comments will be resolved so that the documents can be approved for construction. Assistance with bidding the documents and facilitating a pre - bid meeting with potential contractors will be conducted. Once the bids have been reviewed and evaluated by the City and the contract awarded to the successful contractor, a construction kick -of meeting will be facilitated during which the design team, City and contractor will confirm chain of communication, project revision processes, inspection requirements and as -built documentation. - During the construction, established meetings will be conducted to assist the contractor with any interpretation of the documents, review of construction progress and review of pay applications from the contractor as needed. As -built documentation from the contractor will be incorporated into the construction documents and provided to the City as Record Documents. On -Call Engineering Services — Part B - RFQ no. 14-037B y�r 19 ws