25C - AGMT - GENERAL PLAN UPDATE

Home Browse Search

September 2, 2015 Melanie McCann City of Santa Ana 20 Civic Center Plaza, Ross Annex M -20 Santa Ana, CA 92702 AMENDMENT PROPOSAL NO.4 - CIRCULATION ELEMENT UPDATE This letter proposal details IBI Group's request for an amendment under our contract with the City of Santa Ana for the Circulation Element Update project. Work efforts associated with this request involve additional work will be incurred by IBI Group and Placeworks at the request of the City of Santa Ana. The work efforts detailed in this amendment request were not included in our original scope of services for this contract. The tasks listed below correspond to the tasks assigned in the original scope of services for this contract. The proposed budget for completing this work is attached to this letter. Task ? — Project Management and Meetings Amendment No. 1 included an augment to this task to reflect the ongoing management of the contract up to a 39 -month effort. The current work effort as of August 2015 stands at 47- months, which exceeds the extension provided under Amendment No, 1. Additionally, the city desires for IBI Group and Placeworks to coordinate with the city and consultant selected as part of the Santa Ana Safe Mobility Plan. Based on these two components, IBI Group has budgeted for attendance by IBI staff and Placeworks staff at up to three meetings for the Santa Ana Safe Mobility Plan and two hours per month for IBI Group senior staff (project manager or deputy project manager) for ongoing coordination with the city for a duration of 12 months from August 2015. This coordination effort would carry the contract through the Safe Mobility Plan preparation and preparation of the draft Circulation Element and environmental impact report (EIR). Task 2 — Data Collection As part of the original contract, IBI Group completed a data collection effort focused on the inventory of the existing street network and collection of traffic, bicycle, and pedestrian counts. As part of this effort, traffic counts were collected in June 2012 at 32 intersections and along 18 roadway segments that were approved by the City's Public Works Department. The count locations were selected based on proposed street reclassifications identified by IBI Group and the City of Santa Ana in 2012. As part of the additional traffic analysis work completed by IBI Group under Amendment No. 1, the City of Santa Ana conducted and provided traffic counts at 8 intersections and along 6 roadway segments in 2014, above and beyond those counts previously identified and collected in 2012. 101 Group is a group of firms providing professional services 25C -6 IBI Group 7`j, `( 18401 Von Karman Avenue -Suite 110 11..LKJ1 Irvine CA 92612 USA CRpUP tot 9498335688 fax 9498335611 September 2, 2015 Melanie McCann City of Santa Ana 20 Civic Center Plaza, Ross Annex M -20 Santa Ana, CA 92702 AMENDMENT PROPOSAL NO.4 - CIRCULATION ELEMENT UPDATE This letter proposal details IBI Group's request for an amendment under our contract with the City of Santa Ana for the Circulation Element Update project. Work efforts associated with this request involve additional work will be incurred by IBI Group and Placeworks at the request of the City of Santa Ana. The work efforts detailed in this amendment request were not included in our original scope of services for this contract. The tasks listed below correspond to the tasks assigned in the original scope of services for this contract. The proposed budget for completing this work is attached to this letter. Task ? — Project Management and Meetings Amendment No. 1 included an augment to this task to reflect the ongoing management of the contract up to a 39 -month effort. The current work effort as of August 2015 stands at 47- months, which exceeds the extension provided under Amendment No, 1. Additionally, the city desires for IBI Group and Placeworks to coordinate with the city and consultant selected as part of the Santa Ana Safe Mobility Plan. Based on these two components, IBI Group has budgeted for attendance by IBI staff and Placeworks staff at up to three meetings for the Santa Ana Safe Mobility Plan and two hours per month for IBI Group senior staff (project manager or deputy project manager) for ongoing coordination with the city for a duration of 12 months from August 2015. This coordination effort would carry the contract through the Safe Mobility Plan preparation and preparation of the draft Circulation Element and environmental impact report (EIR). Task 2 — Data Collection As part of the original contract, IBI Group completed a data collection effort focused on the inventory of the existing street network and collection of traffic, bicycle, and pedestrian counts. As part of this effort, traffic counts were collected in June 2012 at 32 intersections and along 18 roadway segments that were approved by the City's Public Works Department. The count locations were selected based on proposed street reclassifications identified by IBI Group and the City of Santa Ana in 2012. As part of the additional traffic analysis work completed by IBI Group under Amendment No. 1, the City of Santa Ana conducted and provided traffic counts at 8 intersections and along 6 roadway segments in 2014, above and beyond those counts previously identified and collected in 2012. 101 Group is a group of firms providing professional services 25C -6