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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 15, 2015 <br />TITLE: <br />AGREEMENT WITH BUCKNAM <br />INFRASTRUCTURE GROUP, INC., FOR <br />PAVEMENT MANAGEMENT SERVICES <br />(PROJECT 16 -6855) <br />(STRATEGIC PLAN NO. 6, 1A & IF) <br />_ 1 <br />CITY MANA <br />RECOMMENDED_ ACTION <br />CLERK OF COUNCIL USE ONLY: <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1 e° Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />Il Set public Hearing For <br />CONTINUED TO <br />Authorize the City Manager and Clerk of the Council to execute an agreement with Bucknam Infrastructure <br />Group, Inc., subject to nonsubstantive changes approved by the City Manager and City Attorney, to <br />provide pavement management consultant services for a one -year term to expire on December 31, 2016, <br />for a total amount not to exceed $89,000. <br />Approval of this recommended action will allow the City to retain professional services for updating the <br />City's Pavement Management Program (PMP). The PMP is an essential tool in determining the condition, <br />expected life, recommended improvements, and associated costs of the City's pavement assets. The <br />program enables the City to prioritize pavement rehabilitation projects where they are most cost effective. <br />In addition, an updated PMP is required for the City to remain eligible for Measure M2 funding programs, <br />and to allow a reduced local match requirement for using those funds. <br />On October 14, 2015, the Public Works Agency released a Request for Proposals (RFP) on the City's <br />website for updating the City's Pavement Management Program. Five letters of intent were received on <br />October 23, 2015, and three proposals were received on October 29, 2015. <br />The proposals were evaluated and ranked by a review committee comprised of personnel from the Public <br />Works Agency. Ranking criteria included firm and personnel experience, understanding of need, relevant <br />project experience, references, and proposal fee. The rating of the firms is as follows: <br />NAME OF FIRM RATING <br />Bucknam Infrastructure Group, Inc. 90.4 <br />Dynatest Consulting Inc. 70.6 <br />The Barnhardt Group 64.9 <br />The proposal by Bucknam Infrastructure Group, Inc., contains adequate labor efforts to complete the <br />required services. The firm's rates are reasonable and within industry standards, and their proposal was <br />found to provide the best value and qualifications, and is appropriate for this program. Their proposed fee <br />2513-1 <br />