25G - AGMT - HARBOR TRAFFIC LIGHT SYNC

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JANUARY 19, 2016 TITLE: AMEND THE PROFESSIONAL SERVICES AGREEMENT WITH ITERIS, INC., FOR HARBOR BOULEVARD TRAFFIC SIGNAL SYNCHRONIZATION (PROJECT NO. 156828) (STRATEGIC PLAN NO. 6, 1B) t 111111 d 9 6 / CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1st Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Approve the amendment to the professional engineering services agreement with Iteris, Inc., to integrate an emergency vehicle preemption system as part of the Harbor Boulevard Corridor Traffic Signal Synchronization Project at the cost of $89,100 and an additional 12 months, which increases the total agreement amount to $844,100 and extends the expiration date to December 31, 2019, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION On January 20, 2015, the City Council approved a cooperative agreement with the Cities of Garden Grove, Fountain Valley, and Costa Mesa to implement the Harbor Boulevard Traffic Signal Synchronization Project at a cost of $1,852,000. The cooperative agreement identifies the City of Santa Ana as the lead agency for implementing the project. The project will provide traffic signal improvements and timing, and will maintain the interjurisdictional traffic signal synchronization of the Harbor Boulevard corridor for a three -year period. At the end of the three - year project, responsibility for ongoing signal timing maintenance will revert to the respective local agencies. On April 21, 2015, a three -year contract was awarded to Iteris, Inc., in an amount not to exceed $755,000 for the design of traffic signal timing and implementation of system improvements. During the design process, it was determined that the emergency vehicle preemption system (EVPS) components could be procured more cost effectively by the design consultant, compared to a construction contractor. Doing so would avoid the standard 15 percent equipment markup that contractors charge Therefore, staff recommends amending the agreement with Iteris, Inc., to include EVPS implementation for $89,100, which increases the total agreement to $844,100. In addition, due to the additional design effort related to implementing the EVPS, staff also recommends extending the contract for 12 months to December 31, 2019. (Exhibit 1). 25G -1