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MOTION: Approve the requests for the destruction of obsolete records <br />from various City departments in accordance with the retention schedule <br />outlined in City Council Resolution 2013 -014. The Citywide Records <br />Retention Schedule has specific retention periods for many City <br />documents. The Schedule is modeled after the California Secretary of <br />State's sample for local government and incorporates other statutory <br />periods applicable to Santa Ana. These are minimum retention periods. <br />Each department makes discretionary decisions on whether to retain <br />records past the minimum requirements. <br />19E. PUBLIC WORKS AGENCY STATUS OF PROJECTS - MONTHLY CAPITAL <br />IMPROVEMENT PROGRAM EXECUTIVE REPORT FOR DECEMBER 2015 <br />{STRATEGIC PLAN NO. 5, 11 - Public Works Agency <br />li7[�j�[dd1i:?=Vr_1FTT1 *film <br />BUDGETARY MATTERS <br />APPROPRIATION ADJUSTMENTS <br />MOTION: <br />1. Authorize the City Manager and Clerk of the Council to award a <br />contract to Siemens Industry, Inc., the lowest responsive bidder, in <br />accordance with the bid in an amount of $596,076 and authorize the <br />City Manager and Clerk of the Council to execute the contract, subject <br />to non - substantive changes approved by the City Manager and City <br />Attorney. <br />2. Approve an appropriation adjustment. (Requires five affirmative votes) <br />APPROPRIATION ADJUSTMENT NO. 2016 -074 - Recognizing $101,822 <br />from the Highway Safety Improvement Program funds into the Select Street <br />Construction revenue account and appropriating the same to the Select <br />Street Construction Expenditure account. <br />3. Approve the Project Cost Analysis for a total estimated project delivery <br />cost of $745,096, which includes the contract base amount, <br />administration, inspection, testing, and a 10 percent contractual <br />CITY COUNCIL MINUTES 10 JANUARY 19, 2016 <br />1 0A -10 <br />