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CITY COUNCIL MEETING DATE: <br />FEBRUARY 2, 2016 <br />TITLE: <br />CONTRACT AWARD TO <br />SMART & FINAL STORES LLC <br />FOR SUNDRY FOOD AND PAPER <br />GOODS (SPEC. NO. 16 -010) <br />(STRATEGIC PLAN NO. 2,2; 5,4) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on1 "Reading <br />❑ Ordinance on 2ndReading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Smart & Final Stores LLC for sundry food and paper goods for a three -year <br />period expiring January 31, 2019, in an annual amount of $45,000, for a total amount not to <br />exceed $135,000, subject to non - substantive changes approved by the City Manager and City <br />Attorney. <br />DISCUSSION <br />City agencies purchase snacks and refreshments to provide participants during various City - <br />sponsored events. The Parks, Recreation and Community Services Agency (PRCSA) operates <br />various youth guidance and teen mentoring programs including Summer Day Camp, After School <br />Adventures, Teen Space and Project PRIDE, which brings families together with interactive <br />events. PRCSA staff also organizes an annual Catalina Island campout for approximately 70 <br />underprivileged Santa Ana youth. The Santa Ana Library provides treat bags to participants in <br />its reading incentive program. The Senior Centers provide snacks and refreshments for social <br />activities. The Police Department purchases paper goods and refreshments for programs such <br />as Parent/Teen Academy and Santa Ana Police Athletic & Activity League. <br />Smart & Final is a local Santa Ana vendor offering the convenience of a charge account, supplies <br />in bulk and, due to its proximity, an efficient way for approximately 40 City employees to obtain a <br />variety of supplies for City events and programs at a reduced cost. As such, staff recommends <br />approval of the recommended action. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Goal #2 - Youth, Education, Recreation, <br />Objective #2 (expand youth programming) and Goal #5 - Community Health, Livability, <br />Engagement & Sustainability, Objective #4 (support neighborhood vitality and livability). <br />22A -1 <br />