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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />FEBRUARY 16, 2016 <br />TITLE; <br />AGREEMENT WITH POWER DMS FOR <br />POLICE DEPARTMENT TRAINING <br />SOFTWARE <br />(STRATEGIC PLAN NO. 1, 5) <br />'CITY64ANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />El As Recommended <br />❑ As Amended <br />❑ Ordinance on 1°, Reading <br />❑ Ordinance on 2nd Reading <br />771 Implementing Resolution <br />M Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute a three -year agreement with <br />Power DMS for the purchase and maintenance of training software for the Police Department for <br />the period of January 19, 2016 through January 18, 2019, in the amount of $53,001, which <br />includes a $5,000 contingency, subject to non - substantive changes approved by the City <br />Manager and City Attorney. <br />DISCUSSION <br />The mission of the Santa Ana Police Department's Training Division is to provide high quality and <br />professional training to personnel. The purchase of PowerDMS software provides an all- inclusive <br />solution for the electronic maintenance and administration of policies, certification, and other <br />document -based elements. The software will allow us to maintain employee training records in a <br />central location with added audit and control features. Additionally, it will provide the department <br />the platform to increase efficiencies in the request and approval of training by utilizing built -in <br />workflow solutions. The software will also allow management to disseminate training to <br />employees in both electronic and video form and verify comprehension by online tests and <br />electronic signature, ensuring that employees remain compliant with federal, state and <br />department regulations. Proper training provides law enforcement personnel with the tools <br />necessary to deliver professional police services to the community. <br />The three -year agreement will be for the period of January 19, 2016 through January 18, 2019, in <br />the amount of $53,001 (Exhibit 1). This amount includes $13,006 for the software subscription <br />and $7,800 for training in year one, $13,398 for the software subscription in year two, $13,797 for <br />the software subscription in year three, and a $5,000 contingency for unanticipated and /or <br />necessary improvements, for a total not to exceed amount of $53,001. <br />25H -1 <br />