ORANGE, COUNTY OF - SHERIFF'S DEPARTMENT- JAG - 2015

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Attachment B HOW TO APPLY FOR JAG GRANT REIMBURSEMENTS 2015 -DJ -BX -0226 1. A letter on your cities letterhead that includes or states the following: A. Your agency's request for reimbursement in the amount of $ ; B. Against Grant Award #2014 -DJ -BX -0038 C. List of items purchased and types of costs being claimed for the quarter that match your city's initial write -up /request; D. Certification that you complied with all procurement procedures outlined in your agency's procurement manual and financial and administrative requirements set forth in the current OJP Financial guide; E. Letter is to be signed by the person authorized in the JAG Program MOU (City Manager). 2. Required attachments to the letter: A. FEDERAL FINANCIAL REPORT Your agency is required to submit quarterly Federal Financial Report using a. Standard Form SF- 425 (OMB). This report reflects the cumulative actual federal monies spent, unliquidated obligations incurred, and the unobligated balance of federal funds. The Federal Financial. Report is due at the Sheriff's Department Financial Division by the due dates indicated below: Qtr. ending 03 -31 -YY due no later than 4/10 Qtr. ending 06 -30 -YY due no later than 7/10 Qtr. ending 09 -30 -YY due no later than 10 /10 Qtr. ending 12 -31 -YY due no later than 01/10 A helpful hints guide for completing Federal Financial Report is available at the DOJ -OJP website at: http: / /www,oj .usdoj.uov /funding /forms.lrtin B. INVOICE BILLING OCSD a. The package should include an invoice from the city billing the Orange County Sheriff's Department (OCSD). The invoice /bill should reference the grant name, grant number and quarter ending date. b. OCSD will reference your city's invoice number when reimbursement is made to your city. C. BACKUP DOCUMENTS a. All invoices /receipts and relevant purchase orders pertaining to federal monies spent. b. Time Sheets and part of payroll register showing personnel name or other individual identifier and details of payroll costs claimed., if any. c. Copies of signed check(s) for purchase(s) and general ledger reports clearly indicating expenditures for the quarter. All of the above documents must be provided to our office; otherwise your claim will not be processed. Please send your claims to: Orange County Sheriff's Department - Financial /Admin. Division Attn: Karla Lazaridis 320 N. Flower Street, Suite 108, Santa Ana, CA 92703. If you have any questions please call Karla Lazaridis at (714) 834 -6675.