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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MARCH 1, 2016 <br />CLERK OF COUNCIL USE ONLY: <br />TITLE: APPROVED <br />CONTRACT AWARD FOR POLICE <br />171 As Recommended <br />MOTORCYCLES (SPEC. 16 -009) <br />© <br />0 <br />As Amended <br />Ordinance on t'' Reading <br />{STRATEGIC PLAN NO. 6, 2 } <br />j] <br />Ordinance on 2nd Reading <br />{SURPLUS ALLOCATION FUNDING} <br />L <br />Implementing Resolution <br />® <br />Set Public Hearing For <br />CONTINUED TO <br />iiii0 i +.V11i•11# i <br />CITY MANAGER <br />RECOMMENDED ACTION <br />Authorize a one -time purchase and payment of purchase order to Iry Seaver Motorcycles for the <br />purchase of 12 police motorcycles in an amount not to exceed $336,212, subject to non - <br />substantive changes approved by the City Manager and City Attorney. <br />A portion of the funds for this project is in accordance with the Council approved Surplus <br />Allocation Plan dated October 20, 2015. <br />Department: <br />Project: <br />Category: <br />Total Funding: <br />Finance <br />Vehicle Replacement <br />Facilities /Assets <br />$400,000 <br />FY 15 -16 <br />DISCUSSION <br />The Finance and Management Services Agency Facilities, Fleet Maintenance and Central Stores <br />Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, <br />trucks, and maintenance equipment. The City's Vehicle Replacement Policy provides guidelines <br />and criteria for determining when vehicles need replacement. This criteria includes vehicle age, <br />mileage, maintenance costs, and safety history. As a result of reviewing the City's replacement <br />criteria, 12 police motorcycles purchased in 2007 with an average mileage of 90,943 miles have <br />been identified for replacement. <br />Ten of the motorcycles were included in the approved FY 2015 -16 Surplus Allocation Plan for <br />Vehicle Replacement. When combined with the two Police Crime Scene Investigation (CSI) <br />trucks that were awarded earlier this year, this purchase completes the first year of the Vehicle <br />Replacement Plan. <br />2213-1 <br />