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Agreement for Traffic Counting Services <br />March 1, 2016 <br />Page 2 <br />The RFP required each firm to submit proposed fees for a given work scenario. The scenario <br />costs were for comparison purposes only and not related to the actual work to be done. The <br />proposal scores and scenario costs are as follows: <br />Rank <br />Firm <br />Average <br />Score <br />Total Scenario Cost <br />1 <br />Transportation Studies, Inc. <br />96 <br />$18,437.50 <br />2 <br />Quality Traffic Data, LLC <br />71 <br />$17,850.00 <br />Based on rating and cost, it is recommended that Transportation Studies, Inc., be retained for an <br />amount not to exceed $50,000 for traffic data collection services. The consultant will be paid only <br />for the services performed as requested by staff and in accordance with the rates submitted in its <br />proposal. The contract will include an option to extend the agreement for two one -year terms, <br />without an increase in compensation, for a total maximum of three years. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Goal #1 — Community Safety, Objective <br />#3 (promote fiscal accountability to ensure financial responsibility at all levels of the organization), <br />Strategy B (promote ongoing efforts to obtain grant funding for activities that will assist in <br />preventing, enforcing and reducing criminal activity and traffic collisions). <br />FISCAL IMPACT <br />The total amount of the agreement is not to exceed $50,000. Funds have been budgeted and <br />are available for expenditure in the FY 2015/16 Capital Improvement Program in the Measure M2 <br />Local Fairshare account (No. 03217662 - 66220, Project 16 -6875) and will be budgeted in FY <br />2016/17 from the same account according to the spending plan below. Any unspent <br />encumbered balance will be carried forward into subsequent fiscal years as needed to fulfill the <br />agreement term. <br />25A -2 <br />