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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MARCH 15, 2016 <br />TITLE: <br />PAYMENT AUTHORIZATION TO <br />EPOWER NETWORK FOR <br />EMERGENCY ELECTRICAL AND <br />POWER EQUIPMENT REPAIRS <br />(STRATEGIC PLAN NO. 6,2) <br />CITY MANAGER <br />10 PE" M 6 l A,l*1A!�Lem <br />CLERK OF COUNCIL USE ONLY: <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on I" Reading <br />[] Ordinance on 2nd Reading <br />d Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />1. Authorize payment to ePower Network in the amount of $56,733 for the replacement of the <br />City's main electrical switch that services the City Hall data center and continued <br />monitoring for the period November 28, 2015 through February 25, 2016. <br />2. Authorize a purchase order for ePower Network in the amount of $11,145, for continued <br />repair and maintenance services of the City's data center infrastructure through June 30, <br />2016. <br />DISCUSSION <br />On the evening of Friday, November 29, 2015, the City Hall data center experienced an electrical <br />power outage. The emergency power system which includes the UPS, main Generator, and <br />Automatic Transfer Switch (ATS) was damaged by a sudden spike or surge of electrical voltage. <br />During this outage, it was determined that the ATS microprocessor board and relay box had been <br />damaged due to a power surge. During the troubleshooting process, the only electrical vendor <br />that responded to our emergency situation was ePower Networks. ePower arrived onsite and <br />made the immediate determination of replacing the aged and damaged equipment. Additionally, <br />ePower arranged for the transportation of additional diesel fuel to allow the continuous operation <br />of the City's emergency generator during the few days after the power outage. The generator <br />was required to sustain all of the City's systems in operational order. <br />Over the last 12 weeks, many parts of the emergency power system were identified as obsolete, <br />damaged, and needed to be replaced. ePower, along with City IT and the building maintenance <br />staff had begun a series of combined, but intensive troubleshooting process for remediation <br />which includes: identification and replacements of aged and damaged parts by ePower, logging <br />and metering to identify known power performance anomalies, and scheduled, coordinated and <br />unified testing of all emergency power systems supporting the City Hall data center. <br />29A -1 <br />