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documents; a complete Workforce Innovation and Opportunity Act Enrollment; any subsequent
<br />updates; Workforce Innovation and Opportunity Act Youth Test Scores form; Workforce
<br />Innovation and Opportunity Act Exit form upon completion/termination of active enrollment of
<br />participant; and the Workforce Innovation and Opportunity Act Follow -Up form within 20 days
<br />following 30, 60, 90,180, 270, and 360 days of exit. SUBRECIPIENT agrees to enter
<br />information on the State of California's CalTobs database system as instructed and requested by
<br />the Santa Ana Work Center Administration.
<br />3. CITY, the State of California and the United States government and /or
<br />their representatives shall have access for purposes of monitoring, auditing and examining of
<br />SUBRECIPIENT'S activities, performance, books, documents, papers, and records of
<br />SUBRECIPIENT SUBRECIPIENTs, bookkeepers and accountants, and employees and
<br />participants related to this Agreement. Such agencies or representatives shall also schedule on-
<br />site monitoring in their discretion. Monitoring activities may also include, but are not limited
<br />to, questioning employees and participants and entering any premises or onto any site in which
<br />any of the set-vices or activities funded hereunder are conducted or in which any of the records
<br />of SUBRECIPIENT are kept (2 CFR §200.330). Nothing herein shall be construed to require
<br />access to any privileged or confidential information as set forth in federal or state law.
<br />4. In the event SUBRECIPIENT does not make the above - referenced
<br />docimlents available within the City of Santa Ana, California, SUBRECIPIENT agrees to pay
<br />all necessary and reasonable expenses incurred by CITY in conducting any audit at the location
<br />where said records and books of account are maintained.
<br />5. All accounting records and evidence pertaining to all costs of
<br />SUBRECIPIENT and all documents related to this Agreement shall be kept available at the
<br />location where SUBRECIPIENT conducted the program, as well as in the County of Orange,
<br />for the duration of this Agreement and thereafter for three (3) years after completion of an audit.
<br />Records which relate to (a) complaints, claims, administrative proceedings or litigation arising
<br />out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which
<br />CITY, the State of California or the United States Government take exception, shall be retained
<br />beyond the three (3) years until resolution of disposition of such appeals, litigation, claims, or
<br />exceptions,
<br />J. Without prejudice to any other section of this Agreement, SUBRECIPIENT
<br />shall, where applicable, maintain the confidential nature of information provided to it concerning
<br />participants in accordance with the requirements of federal and state law. Notwithstanding the
<br />foregoing, SUBRECIPIENT agrees to submit to CITY, the State of California and/or the United States
<br />Government or their representatives, all records requested for administrative purposes, including
<br />audits, examinations, monitoring and verification of records submitted by SUBRECIPIENT, costs
<br />incurred and services rendered hereunder.
<br />K. SUBRECIPIENT agrees to complete a monthly Invoice form showing in detail
<br />the amount of money already expended by SUBRECIPIENT hereunder, as this is a cash reimbursement
<br />contract. Accounting records must be supported by such source documentation as invoices, bills,
<br />statements, proof of payment, such as cancelled checks, payment confirmations, accormt statements,
<br />paid bills, payroll records, time and attendance records, and contract and subgrant award doeurnents(2
<br />CFR §200.101(b)(2)). SUBRECIPIENT agrees to submit the above - stated documents to the WIB
<br />SAC -16 -004
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