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Administrative Plan 4/1/16 Page 7-3 <br />Requirements for Acceptable Documents <br />SAHA Policy <br />Any documents used for verification must be dated within 60 days of the interview date <br />with SAHA. The documents must not be damaged, altered or in any way illegible. <br />Print-outs from Web pages are considered original documents. <br />Any family self-certifications must be made in a format acceptable to SAHA. <br />File Documentation <br />SAHA must document in the file how the figures used in income and rent calculations were <br />determined. All verification attempts, information obtained, and decisions reached during the <br />verification process will be recorded in the family’s file in sufficient detail to demonstrate that <br />SAHA has followed all of the verification policies set forth in this plan. The record should be <br />sufficient to enable a staff member or HUD reviewer to understand the process followed and <br />conclusions reached. <br />SAHA Policy <br />SAHA will document in the family file the following: <br /> Reported family annual income <br /> Value of assets <br /> Expenses related to deductions from annual income <br /> Other factors influencing adjusted income <br />When SAHA is unable to obtain third-party verification, SAHA will document in the family file <br />the reason that third-party verification was not available [24 CFR 982.516(a) (2); Notice PIH <br />2010-19]. <br /> <br />7-I.C. UP-FRONT INCOME VERIFICATION (UIV) <br />Up-front income verification (UIV) refers to SAHA’s use of the verification tools available from <br />independent sources that maintain computerized information about earnings and benefits. UIV <br />will be used to the extent that these systems are available to SAHA. <br />There may be legitimate differences between the information provided by the family and UIV- <br />generated information. If the family disputes the accuracy of UIV data, no adverse action can be <br />taken until SAHA has independently verified the UIV information and the family has been <br />granted an opportunity to contest any adverse findings through the informal review/hearing <br />process of SAHA. <br />See Chapter 6 for SAHA’s policy on the use of UIV/EIV to project annual income. <br />3-183