3 - PUBLIC HEARING ANNUAL ACTION PLAN

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Administrative Plan 4/1/16 Page 8-7 PART II: THE INSPECTION PROCESS 8-II.A. OVERVIEW [24 CFR 982.405] Types of Inspections SAHA conducts the following types of inspections as needed. Each type of inspection is discussed in the paragraphs that follow. • Initial Inspections. SAHA conducts initial inspections in response to a request from the family to approve a unit for participation in the HCV program. The unit must pass the HQS inspection on or before the effective date of the HAP Contract. • Annual/Biennial Inspections. HUD requires SAHA to inspect each unit under lease at least annually or biennially, depending on SAHA policy, to confirm that the unit still meets HQS. The inspection may be conducted in conjunction with the family's annual reexamination but also may be conducted separately. • Special Inspections. A special inspection may be requested by the owner, the family, or a third party as a result of problems identified with a unit between annual inspections. • Quality Control Inspections. HUD requires that a sample of units be inspected by a supervisor or other qualified individual to evaluate the work of the inspector(s) and to ensure that inspections are performed in compliance with the HQS. Inspection of SAHA-Owned Units [24 CFR 982.352(b)] SAHA must obtain the services of an independent entity to perform all HQS inspections in cases where an HCV family is receiving assistance in a SAHA-owned unit. A SAHA-owned unit is defined as a unit that is owned by SAHA that administers the assistance under the consolidated ACC (including a unit owned by an entity substantially controlled by SAHA). The independent agency must communicate the results of each inspection to the family and SAHA. The independent agency must be approved by HUD, and may be the unit of general local government for SAHA jurisdiction (unless SAHA is itself the unit of general local government or an agency of such government). Inspection Costs SAHA may not charge the family or owner for unit inspections or reinspections [24 CFR 982.405(e)]. In the case of inspections of SAHA-owned units, SAHA may compensate the independent agency from ongoing administrative fee for inspections performed. SAHA and the independent agency may not charge the family any fee or charge for the inspection [24 CFR.982.352(b)]. Notice and Scheduling The family must allow SAHA to inspect the unit at reasonable times with reasonable notice [24 CFR 982.551(d)]. SAHA Policy Both the family and the owner will be given reasonable notice of all inspections. Except in the case of a life threatening emergency, reasonable notice is considered to be not less than 48 hours. Inspections may be scheduled between 8:30 a.m. and 4:00 p.m. Generally inspections will be conducted on SAHA’s working days only. In the case of a life 3-217