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Administrative Plan 4/1/16 Page 8-10 <br /> <br />8-II.D. SPECIAL INSPECTIONS [HCV GB, p. 10-30] <br />SAHA will conduct a special inspection if the owner, family, or another source reports HQS <br />violations in the unit. If the reported condition is not life-threatening (i.e., SAHA would require <br />the owner to make the repair within no more than 30 calendar days), then SAHA must inspect <br />the unit within 15 days of when SAHA received the complaint. <br />SAHA Policy <br />During a special inspection, SAHA generally will inspect only those deficiencies that <br />were reported. However, the inspector will record any additional HQS deficiencies that <br />are observed and will require the responsible party to make the necessary repairs. <br />If the annual inspection has been scheduled or is due within 90 days of the date the <br />special inspection is scheduled SAHA may elect to conduct a full annual inspection. <br /> <br />8-II.E. QUALITY CONTROL INSPECTIONS [24 CFR 982.405(b); HCV GB, p. 10-32] <br />HUD requires a SAHA supervisor or other qualified person to conduct quality control <br />inspections of a sample of units to ensure that each inspector is conducting accurate and <br />complete inspections and that there is consistency in the application of the HQS. <br />The unit sample must include only units that have been inspected within the preceding 3 months. <br />The selected sample will include (1) each type of inspection (initial, annual, and special), (2) <br />inspections completed by each inspector, and (3) units from a cross-section of neighborhoods. <br />SAHA Policy <br />Quality control inspection are conducted on a monthly basis. Units randomly selected to <br />be inspected have passed initial or annual inspections within the last 60 days and are <br />randomly selected using the www.Randomizer.org website. Quality control inspections <br />provide feedback on inspector performance and assist in identifying training needs. <br />When rating an individual inspector’s performance the QC inspector will consider <br />whether the failed items present occurred after the original inspection. If so, such items <br />will not be considered an oversight by the original inspector. <br />A QC inspection tracking system will list by month, the address, ZIP code, of selected <br />units, along with original inspector’s name, date of original inspection, and any <br />discrepancies found. <br /> <br />8-II.F. INSPECTION RESULTS AND REINSPECTIONS FOR UNITS UNDER HAP <br />CONTRACT <br />Notification of Corrective Actions <br />The owner and the family will be notified in writing of the results of all inspections. When an <br />inspection identifies HQS failures, SAHA will determine (1) whether or not the failure is a life- <br />threatening condition and (2) whether the family or owner is responsible. <br />3-220