Laserfiche WebLink
Administrative Plan 4/1/2016 Page 10-16 <br />Administering a Portable Family’s Voucher <br />Portability Billing [24 CFR 982.355(e)] <br />To cover assistance for a portable family that was not absorbed, the receiving PHA bills the <br />initial PHA for housing assistance payments and administrative fees. The amount of the housing <br />assistance payment for a portable family in the receiving PHA’s program is determined in the <br />same manner as for other families in the receiving PHA’s program. <br />The receiving PHA may bill the initial PHA for the lesser of 80 percent of the initial PHA’s <br />ongoing administrative fee or 100 percent of the receiving PHA’s ongoing administrative fee for <br />each program unit under contract on the first day of the month for which the receiving PHA is <br />billing the initial PHA under portability. If the administrative fees are prorated for the HCV <br />program, the proration will apply to the amount of the administrative fee for which the receiving <br />PHA may bill (i.e., the receiving PHA may bill for the lesser of 80 percent of the initial PHA’s <br />prorated ongoing administrative fee or 100 percent of the receiving PHA’s ongoing <br />administrative fee). <br />If both PHAs agree, the PHAs may negotiate a different amount of reimbursement. <br />SAHA Policy <br />Unless SAHA negotiates a different amount of reimbursement with the initial PHA, <br />SAHA will bill the initial PHA the maximum amount of administrative fees allowed, <br />ensuring any administrative fee proration has been properly applied. <br />Initial Billing Deadline <br />If a portable family’s search for a unit is successful and the receiving PHA intends to administer <br />the family’s voucher, the receiving PHA must submit its initial billing notice (Part II of form <br />HUD-52665) (a) no later than 10 business days following the date the receiving PHA executes a <br />HAP contract on behalf of the family and (b) in time that the notice will be received no later <br />than 60 days following the expiration date of the family’s voucher issued by the initial PHA <br />[Notice PIH 2012-42]. A copy of the family’s form HUD-50058, Family Report, completed by <br />the receiving PHA must be attached to the initial billing notice. The receiving PHA may send <br />these documents by mail, fax, or e-mail. <br />SAHA Policy <br />SAHA will send its notice of lease-up by fax or e-mail, if necessary, to meet the billing <br />deadline but will also send the initial billing notice by regular mail. If the receiving PHA <br />fails to send the initial billing within 10 days following the date the HAP contract is <br />executed, it is required to absorb the family into its own program unless (a) the initial <br />PHA is willing to accept the late submission or (b) HUD requires the initial PHA to <br />honor the late submission (e.g., because the receiving PHA is over-leased) [Notice PIH <br />2012-42] <br />If the receiving PHA fails to send the initial billing within 10 business days following the date <br />the HAP contract is executed, it is required to absorb the family into its own program unless (a) <br />the initial PHA is willing to accept the late submission or (b) HUD requires the initial PHA to <br />honor the late submission (e.g., because the receiving PHA is overleased) [Notice PIH 2012-42]. <br /> <br />3-260