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Administrative Plan 4/1/2016 Page 11-3 <br />If a family fails to attend two scheduled interviews without SAHA approval, or if the <br />notice is returned by the post office, a notice of termination (see Chapter 12) will be sent <br />to the family’s address of record, and to any alternate address provided in the family’s <br />file. <br />An advocate, interpreter, or other assistant may assist the family in the interview process. <br />The family and SAHA must execute a certification attesting to the role and assistance of <br />any such third party. <br /> <br />11-I.C. CONDUCTING ANNUAL REEXAMINATIONS <br />As part of the annual reexamination process, families are required to provide updated <br />information to SAHA regarding the family’s income, expenses, and composition [24 CFR <br />982.551(b)]. <br />SAHA Policy <br />Families will be asked to bring all required information (as described in the <br />reexamination notice) to the reexamination appointment. The required information will <br />include a SAHA-designated Personal Declaration Questionnaire, an Authorization for the <br />Release of Information/Privacy Act Notice, as well as supporting documents or forms <br />related to the family’s income, expenses, and family composition. <br />Any required documents or information that the family is unable to provide at the time of <br />the interview must be provided within 14 days of the interview. If the family is unable to <br />obtain the information or materials within the required time frame, the family may <br />request an extension. <br />If the family does not provide the required documents or information within the required <br />time period (plus any extensions), the family will be sent a notice of termination (See <br />Chapter 12). <br />At their annual reexamination appointment, the family must provide a new certification <br />of the continued need for a live-in-aide and/or an additional bedroom if either is approved <br />as a reasonable accommodation. <br />Additionally, HUD recommends that at annual reexaminations PHAs ask whether the tenant, or <br />any member of the tenant’s household, is subject to a lifetime sex offender registration <br />requirement in any state [Notice PIH 2012-28]. <br />SAHA Policy <br />At the annual reexamination, SAHA will ask whether the tenant, or any member of the <br />tenant’s household, is subject to a lifetime sex offender registration requirement in any <br />state. SAHA will use the Dru Sjodin National Sex Offender database to verify the <br />information provided by the tenant. <br />If SAHA proposes to terminate assistance based on lifetime sex offender registration <br />information, SAHA must notify the household of the proposed action and must provide the <br />subject of the record and the tenant a copy of the record and an opportunity to dispute the <br />3-267