3 - PUBLIC HEARING ANNUAL ACTION PLAN

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Administrative Plan 4/1/2016 Page 11-6 PART II: INTERIM REEXAMINATIONS [24 CFR 982.516] 11-II.A. OVERVIEW Family circumstances may change between annual reexaminations. HUD and SAHA policies dictate what kinds of information about changes in family circumstances must be reported, and under what circumstances SAHA must process interim reexaminations to reflect those changes. HUD regulations also permit SAHA to conduct interim reexaminations of income or family composition at any time. When an interim reexamination is conducted, only those factors that have changed are verified and adjusted [HCV GB, p. 12-10]. In addition to specifying what information the family must report, HUD regulations permit the family to request an interim determination if other aspects of the family’s income or composition changes. SAHA must complete the interim reexamination within a reasonable time after the family’s request. This part includes HUD and SAHA policies describing what changes families are required to report, what changes families may choose to report, and how SAHA will process both SAHA- and family-initiated interim reexaminations. 11-II.B. CHANGES IN FAMILY AND HOUSEHOLD COMPOSITION The family is required to report all changes in family composition. SAHA must adopt policies prescribing when and under what conditions the family must report changes in income and housing composition. However, due to family obligations under the program, SAHA has limited discretion in this area. SAHA Policy SAHA will conduct interim reexaminations to account for any changes in household composition that occur between annual reexaminations. New Family Members Not Requiring SAHA Approval The addition of a family member as a result of birth, adoption, or court-awarded custody does not require SAHA approval. However, the family is required to promptly notify SAHA of the addition [24 CFR 982.551(h)(2)]. SAHA Policy The family must inform SAHA of the birth, adoption or court-awarded custody of a child within 14 days. New Family and Household Members Requiring Approval With the exception of children who join the family as a result of birth, adoption, or court- awarded custody, a family must request SAHA approval to add a new family member [24 CFR 982.551(h)(2)] or other household member (live-in aide or foster child) [24 CFR 982.551(h)(4)]. When any new family member is added, SAHA must conduct a reexamination to determine any new income or deductions associated with the additional family member and to make appropriate adjustments in the family share of the rent and the HAP payment [24 CFR 982.516(e)]. If a change in family size causes a violation of Housing Quality Standards (HQS) space standards (see Chapter 8), SAHA must issue the family a new voucher, and the family and 3-270