3 - PUBLIC HEARING ANNUAL ACTION PLAN

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Administrative Plan 4/1/2016 Page 14-2 PART I: PREVENTING, DETECTING, AND INVESTIGATING ERRORS AND PROGRAM ABUSE 14-I.A. PREVENTING ERRORS AND PROGRAM ABUSE HUD created the Enterprise Income Verification (EIV) system to provide PHAs with a powerful tool for preventing errors and detecting program abuse. PHAs are required to use the EIV system in its entirety in accordance with HUD administrative guidance [24 CFR 5.233]. PHAs are further required to: • Provide applicants and participants with form HUD-52675, “Debts Owed to PHAs and Terminations” • Require all adult members of an applicant or participant family to acknowledge receipt of form HUD-52675 by signing a copy of the form for retention in the family file SAHA Policy To ensure that SAHA’s HCV program is administered effectively and according to the highest ethical and legal standards, SAHA will employ a variety of techniques to ensure that both errors and intentional program abuse are rare: SAHA will discuss program compliance and integrity issues during the voucher briefing sessions described in Chapter 5. SAHA will provide each applicant and participant with a copy of “Is Fraud Worth It?” (form HUD-1141-OIG), which explains the types of actions a family must avoid and the penalties for program abuse. SAHA will provide each applicant and participant with a copy of “What You Should Know about EIV,” a guide to the Enterprise Income Verification (EIV) system published by HUD as an attachment to Notice PIH 2010-19. In addition, SAHA will require the head of each household to acknowledge receipt of the guide by signing a copy for retention in the family file. SAHA will place a warning statement about the penalties for fraud (as described in 18 U.S.C. 1001 and 1010) on key SAHA forms and form letters that request information from a family or owner. SAHA staff will be required to review and explain the contents of all HUD- and SAHA-required forms prior to requesting family member signatures. At every regular reexamination, SAHA staff will explain any changes in HUD regulations or SAHA policy that affects program participants, SAHA will provide owners with ongoing information about the program, with an emphasis on actions and situations to avoid. SAHA will provide each employee with the necessary training on programs rules and the organization’s standards of conduct and ethics. For purposes of this chapter the term error refers to an unintentional error or omission. Program abuse or fraud refers to a single act or pattern of actions that constitute a false statement, omission, or concealment of a substantial fact, made with the intent to deceive or mislead. 3-314