3 - PUBLIC HEARING ANNUAL ACTION PLAN

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Administrative Plan 4/1/2016 Page 17-13 Pre-HAP Contract Inspections [24 CFR 983.103(b)] SAHA must inspect each contract unit before execution of the HAP contract. SAHA may not enter into a HAP contract covering a unit until the unit fully complies with HQS. Turnover Inspections [24 CFR 983.103(c)] Before providing assistance to a new family in a contract unit, SAHA must inspect the unit. SAHA may not provide assistance on behalf of the family until the unit fully complies with HQS. Annual/Biennial Inspections [24 CFR 983.103(d); FR Notice 6/25/14] At least once every 24 months during the term of the HAP contract, SAHA must inspect a random sample consisting of at least 20 percent of the contract units in each building to determine if the contract units and the premises are maintained in accordance with HQS. Turnover inspections are not counted toward meeting this inspection requirement. SAHA Policy SAHA will inspect every unit on an annual basis according to the same procedures for the regular tenant-based program. If more than 20 percent of the sample of inspected contract units in a building fail the initial inspection, SAHA must reinspect 100 percent of the contract units in the building. Other Inspections [24 CFR 983.103(e)] SAHA must inspect contract units whenever needed to determine that the contract units comply with HQS and that the owner is providing maintenance, utilities, and other services in accordance with the HAP contract. SAHA must take into account complaints and any other information coming to its attention in scheduling inspections. SAHA must conduct follow-up inspections needed to determine if the owner (or, if applicable, the family) has corrected an HQS violation, and must conduct inspections to determine the basis for exercise of contractual and other remedies for owner or family violation of HQS. In conducting SAHA supervisory quality control HQS inspections, SAHA should include a representative sample of both tenant-based and project-based units. Inspecting PHA-Owned Units [24 CFR 983.103(f)] In the case of SAHA-owned units, the inspections must be performed by an independent agency designated by SAHA and approved by HUD. The independent entity must furnish a copy of each inspection report to SAHA and to the HUD field office where the project is located. SAHA must take all necessary actions in response to inspection reports from the independent agency, including exercise of contractual remedies for violation of the HAP contract by SAHA-owner. 3-401